Construction Administrative Assistant

Aston Carter • Indianapolis, IN • 5h ago

Description

We are urgently seeking a Temporary Administrative Assistant to support our Construction Department. This is a high-priority, short-term role ideal for candidates with prior experience in construction administration. The successful candidate will provide essential administrative support to ensure smooth project execution and documentation.

Core Administrative Tasks:

Prepare and manage submittals and project status reports

Record and distribute meeting minutes

Process expense reports

Handle mailing and document distribution

Project & Financial Support:

Assist with rendering invoices (Proliance experience preferred, but no reallocations required)

Draft contracts and CSUMMs under the direction of Project Managers (no data entry into Proliance/Kahua required)

Help send DocuSign documents as needed

Skills

Administrative support, Construction, Microsoft office, Construction administration, Project coordination, Microsoft excel

Top Skills Details

Administrative support,Construction,Microsoft office,Construction administration,Project coordination,Microsoft excel

Additional Skills & Qualifications

Must Have:

Prior experience in construction project support

Familiarity with Proliance or similar project management tools

Strong organizational and communication skills

Ability to manage multiple tasks in a fast-paced environment

Pay and Benefits

The pay range for this position is $20.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Indianapolis,IN.

Application Deadline

This position is anticipated to close on Aug 22, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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