Evaluation Services Manager - 499175-2453

Boise State University • Boise, ID • 15h ago

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2418991 Job Summary/Basic Function:

The main purpose of this position is oversight of the graduation and transfer credit evaluation area in the Registrar\'s Office. Maintains the integrity of the degrees awarded by the University and ensures accuracy of transfer credit articulation.

Department Overview:

The Office of the Registrar is the hub of the University. We provide assistance with transcripts, registration and course scheduling, transfer credit and graduation evaluation, determination of Idaho residency for tuition, and catalog information.

Level Scope:

Provides direct supervision typically to professionals or skilled technical employees at the entry or intermediate level. Functions as advisor to unit and administration and sets goals and objectives for team members for achievement of operational results. Analyzes and resolves problems through drawing from prior experiences. Interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of campus resources (operational, financial, and human) in compliance with departmental goals and objectives.

Essential Functions:

60% of Time the Evaluation Services Manager must perform:

Supervision

Provides overall management of the evaluation area, including

supervision, training, and cross-training of evaluators.

Determines workflow and work priorities; ensures effective

communication within the area and with the broader office.

Ensures positive working relationships with students, faculty, and

staff.

Completes annual performance reviews for evaluation staff.

Oversees all transfer, test, military, and graduation evaluations.

Documents business processes and recommends or implements changes

based on new system functionality.

Graduation Evaluation, Degree Verification and Awarding

Verifies and posts over 4,000 degrees annually, maintaining

compliance with University policies and procedures.

Updates student records as needed, including graduation dates,

catalog years, career numbers, term activations, registration appointments, and repeat code clean-up.

Manages the general graduation team email account.

Coordinates with Michael Sutter Company for diploma production and

mailing, including special orders.

Transfer/Test Credit Evaluation

Determines transfer course acceptability and equivalency based on

articulation agreements, repeat policies, and accreditation status.

Manages the Transfer Equivalency System (TES) and updates transfer

credit rules in PeopleSoft.

Participates in Transfer Orientation Programs.

Processes transcripts from the National Student Exchange and Joint

Services (military) to award appropriate credit.

35% of the Time the Evaluation Services Manager must:

Counsel with Students, Faculty and Staff

Advises on transcript and graduation evaluations, rules and

regulations, and transfer credit review processes.

Collaborates with academic departments for accurate credit

evaluation.

Provides individualized training on Academic Advisement Reports and

transfer credit procedures.

Systems

Tests new patch sets, system fixes, and upgrades affecting

evaluation processes.

Participates in enhancements and modifications to systems such as

Academic Advisement, graduation reporting, and transfer equivalencies.

Supports the development and maintenance of evaluator workflows in

Perceptive Content.

5% of the Time the Evaluation Services Manager must:

Perform other duties as assigned

Knowledge, Skills, Abilities:

Demonstrated organizational skills and abilities in managing

multiple tasks and timelines.

Proven ability to take initiative and lead teams or projects with

foresight, accountability, and strategic direction.

Demonstrated analytical skills to define and solve problems.

Excellent oral and written communication skills.

High level of attention to detail and accuracy.

Ability to present to audiences of varying sizes and to collaborate

effectively with individuals across different areas of the University.

Interest, experience, and/or ability to foster positive working

relationships.

Minimum

Qualifications:

Bachelor\'s Degree and 2 years experience or equivalent

Preferred Qualifications:

Three (3) years higher education experience, Registrar\'s Office

preferred

Two (2) years supervisory or lead work experience supervising a team

Salary and Benefit

The annual salary starts at \$55,057.60 and is dependent upon experience. Boise State University provides a best-in-class benefits package, including (but not limited to):

12 paid holidays AND the University is closed between Chri

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