Card Office Manager
Apply now (https://secure.dc4.pageuppeople.com/apply/726/gateway/default.aspx?c=apply&lJobID=535817&lJobSourceTypeID=831&sLanguage=en-us) Job no: 535817
Work @type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Business Administration/Management, Student Life/Services
Department: Erb Memorial Union
Appointment Type and Duration: Regular, Ongoing
Salary: $55,000 - $62,000 per year
Compensation Band: OS-OA05-Fiscal Year 2025-2026
FTE: 1.0
Application Review Begins
September 2, 2025; position open until filled
Special Instructions to Applicants
A complete application must include the following:
A cover letter summarizing your interest and how you meet or
exceed the requirements of the position.
A resume with detailed employment history, including the month
and year for the start and end dates of each role.
Names and contact information for three professional references.
Department Summary
The Division of Student Life supports the university's academic mission and strategic plan through comprehensive programs and services that promote and advance student learning and success while fostering an inclusive and vibrant campus community. Student Life includes four major portfolios, the Office of the Dean of Students, Experiential Learning & Engagement, Health & Wellbeing, and Division Administration. Key programs and departments within the division include but are not limited to University Health Services, Erb Memorial Union, Physical Education & Recreation, Parent and Family Programs, Major Student Events (Commencement, Homecoming, University Day), Fraternity and Sorority Life, Counseling, Health Promotion, Multicultural and Identity Based Support Services, Student Government Engagement & Success, Student Conduct and Community Standards, and Support for Students in Crisis and Students of Concern.
The Erb Memorial Union (EMU) is a department of the Division of Student Life. The EMU is a multifaceted auxiliary service that employs over 80 professional staff and 200 student staff, and serves over 15 thousand daily users during the academic year. The EMU welcomes students, faculty, staff, the community and visitors to campus, and its mission is to provide learning experiences and opportunities for personal growth in an open, inclusive, and resource-rich community where students and staff collaborate to inspire and sustain extraordinary programs and services that promote diversity and social interaction. The EMU is student centered and is operated in collaboration with a student Board, who are actively involved in determining the character and scope of the department and approve the budget recommendations of all EMU services and programs.
Position Summary
Reporting to the EMU Assistant Director Retail and Student Services, The ID Card Services Manager manages, supervises, and coordinates the daily activities of the university ID Card Services, an essential university service. This position requires strong customer service, managerial, supervision, financial, data management, and technical skills.
This position is responsible for the formulation and documentation of the campus ID card issuance process in accordance with University Registrar and Identity Management policies and procedures. This position also manages the University's campus cash (Duck Bucks) program and is charged with developing and expanding revenue through the Duck Bucks program, including contracting with a variety of off-campus entities.
The ID Card Services Manager oversees operations of the ID Card computer system, including software and hardware troubleshooting, and manages, facilitates, and coordinates technical requests relating to software and hardware with Student Life Information Technology Department as appropriate. The role will be responsible for data integrity and maintenance of FERPA-required privacy for student records.
ID Card Services relies on student employee support. An essential element of this position is the hiring, training and supervision of student staff.
Responsibilities also include the generation of several financial and account maintenance reports. Responsible for the preparation, management, and monitoring of the annual budget with full Level 1 delegated expenditure authority. Responsible for purchasing, including research and contracting.
This position supervises classified and student staff within the Card Office. Depending on unit needs, this position may be required to work occasional weekend or evening hours.
Minimum Requirements
Associate's degree in Business, Marketing, Computer Science, or related field, or equivalent combination of education and experience - OR - two years' professional experience operating a Card Office or similar entity.
Two years of experience supervising professional or paraprofessional staff.
Experience in sales, marketing, or promotions.
Two years of experience providing customer services to a wide variety of individuals including those with diverse backgrounds.
One year of experience managing a budget.
Professional Competencies
Ability to work independently and use good judgment in prioritizing tasks, along with excellent problem-solving skills and attention to detail.
Ability to interpret laws, rules, policies, and procedures and apply them to non-routine situations.
Excellent communication skills, typically utilized in writing or presentation.
Comfort with and proficiency using a variety of technology applications including databases, spreadsheets, and reports.
Preferred Qualifications
Bachelor's degree in a related field.
Experience generating revenue.
Experience mentoring students and providing leadership/skill development.
Commitment to confidentiality and knowledge of FERPA regulations.
Administrative or management experience.
Knowledge of the principles and practices of the campus card industry, including campus card transaction systems, access control systems, technologies in cardstocks and system equipment, and system integrations.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background check.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visitour website (https://hr.uoregon.edu/about-benefits) .
The University of Oregon is an equal opportunity institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, pleaseemail us (uocareers@uoregon.edu) or call 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures arelisted here (https://investigations.uoregon.edu/reporting) .
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is availableonline (https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report) .
Advertised: August 15, 2025 Pacific Daylight Time
Applications close:
