At Stantec, we have some of the world's leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we're building a stronger, more resilient Stantec every day.
Your Opportunity
We have an exciting opportunity as an Office Leader to join our Austin, TX office. The Office Leader is responsible for ensuring the seamless management of the office. The candidate must be able to organize and prioritize multiple tasks, effectively manage through stressful situations, and consistently make effective, high-quality decisions. The individual must understand complex relationships, develop open, effective, and consistent communication with the managing leaders and staff. The successful candidate will also play a critical role in leading and supporting employee culture, working with office team members in support of employee engagement initiatives, events and client engagements. The Office Leader will lead a team of administrative and operations professionals.
Your Key Responsibilities
Proactively manage all facility services in standard processes and procedures.
Supervise, motivate and develop direct reports.
Develop and manage facilities operating budgets, space planning, proactively track variances, and manage within target. Serve as primary liaison to property management (available on call 24/7 as needed).
Achieve cost savings through maximizing utilization of suppliers, preferred vendors/contractors and identifying additional efficiency opportunities.
Develop and manage a high performing administrative team member with diverse skills.
Lead and plan onsite meetings/events/entertainment (e.g., leadership meetings, monthly/quarterly office meetings, Stantec in the Community, holiday celebrations, training).
Coordinate all aspects of on-boarding new employees with hiring managers, including technology needs, desk assignment and prep, and setting up hardware.
Ensure all site management and operations practices comply with Stantec standards.
Implement preventive, ongoing and anticipated maintenance/repair programs.
Manage third-party vendor contracted services as required, including periodic bidding and insurance updates.
Monitor performance per scopes of work and contractual agreements.
Your Capabilities and Credentials
Superior client relationship management skills.
Strong supervisory and people management skills.
Ability to plan and manage financials within budget and time constraints.
Excellent interpersonal, communication and organizational skills.
Understanding commercial leases, routine accounting methods, and trade union protocols.
Computer proficiency with MS Office.
Detail oriented with the ability to multitask and prioritize tasks.
Strong leadership, financial management, and team building skills.
Leadership experience is essential; customer service centric approach to working with internal clients.
Enthusiastic demeanor, collaborative approach, and solutions oriented.
Previous experience in assisting with commercial workplace building operations management.
Education and Experience
Bachelor's degree in business management or equivalent experience in office operations or property management preferred.
Minimum of 7 years' experience in Office Operations/Property Management.
Knowledge of building systems, HVAC, electrical, mechanical and services is required.
Experience with managing multiple vendors and small capital projects preferred.
Certified Facility Manager (CFM) or other professional licenses or certification a plus.
Office Safety Coordination and project-based insurance coordination preferred.
Typical office environment working with computers and remaining sedentary for long periods of time.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
About Stantec
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.
Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.
Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements
Primary Location: United States | TX | Austin
Organization: BC-2127 Shared Services-US Austin TX
Employee Status: Regular
Travel: No
Schedule: Full time
Job Posting: 16/08/2025 03:08:10
Req ID: 1001941
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.
