Administrative Assistant

Aston Carter • Washington, MO • 2w ago

Job Description

This role supports the Project Management team by handling administrative and ERP-related tasks to ensure smooth project tracking and communication. The responsibilities include updating project statuses, managing email communications, downloading and organizing drawings, and maintaining accurate records in D365. This position is essential to the success of the ERP transition and helps alleviate workload from Project Managers.

Responsibilities

Update project statuses and manage email communications.

Download and organize drawings for project management.

Maintain accurate records in D365.

Support ERP transition by handling administrative tasks.

Communicate with customers to request information and provide updates.

Manage a high volume of projects and maintain monthly touchpoints.

Use templates and structured communication to maintain consistency and professionalism.

Essential Skills

Proficiency in data entry and project tracking.

Experience with ERP systems and administration.

Strong organizational skills to manage a high volume of projects.

Excellent email management using Microsoft Office and Excel.

Ability to multitask and manage time effectively.

Qualifications

High school diploma required; associate degree preferred.

Comfortable working in a fast-paced, rugged environment.

Ability to take direction from multiple sources.

Adaptability and resilience in a high-volume, deadline-driven environment.

Work Environment

This is an in-office role, Monday to Friday, with hours typically from 8 AM to 5 PM or 8 AM to 4 PM depending on workload. The role involves working in a general office setting with occasional exposure to production areas. You will be part of a collaborative team of 22, currently performing similar tasks in a high-volume, deadline-driven environment.

Job Type & Location

This is a Contract position based out of Washington, Missouri.

Pay and Benefits

The pay range for this position is $19.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Washington,MO.

Application Deadline

This position is anticipated to close on Aug 29, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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