Accounts Payable Manager

Aston Carter • San Jose, CA • 16h ago

Job Title: Accounts Payable ManagerJob Description

The Accounts Payable Manager will contribute to strategic planning related to accounts payable operations, ensuring compliance with all federal and state regulations. This role requires maintaining confidentiality of sensitive financial information and acting as a subject matter expert to advise internal and external customers. The manager will communicate key metrics on accounts payable efficiencies and interface with suppliers, service providers, vendors, and internal teams to resolve inquiries or issues.

Responsibilities

Manage and maintain key vendor relationships and correspondence.

Provide input and review of accounts payable month-end and year-end closing tasks, including preparation of accruals and reconciliations.

Prepare and distribute ad hoc reports as required.

Ensure accurate preparation and filing of state sales tax returns.

Support internal and external audits and prepare audit files/documentation.

Coordinate problem-solving discussions to address issues with accounting systems and workflows.

Create and update processes and tools to improve accounts payable operations.

Provide high-quality hiring, mentoring, and training to staff and co-workers.

Coach employees and provide regular performance feedback.

Cultivate strong working relationships with customers reflecting the company's core values.

Utilize LEAN concepts or other continuous improvement methodologies to ensure efficient operations.

Essential Skills

Expertise in accounts payable management and operations.

Experience in strategic operations, purchase order reconciliation.

Bachelor's degree or equivalent experience in business administration, finance, accounting, or a related field.

Experience in accounts payable, preferably in the construction industry.

Minimum of 2 years of experience directly managing people.

Additional Skills & Qualifications

Knowledge of lien waivers, sales and use tax is beneficial.

Work Environment

This role is based in San Jose, CA, with the expectation to work three days a week in the office. The team managed will be both local and remote, with two team members located at the San Jose office. The office environment is undergoing growth and realignment of processes and leadership. The culture is supportive and fun, with a focus on collaboration and positive working relationships. The company is expanding rapidly, aiming for significant growth in the near future.

Pay and Benefits

The pay range for this position is $100000.00 - $120000.00/yr.

17 days of PTO w/ an additional 3 floating holidays (and then 6 corporate holidays). Change coming to 401k plan likely in 2026.

Workplace Type

This is a hybrid position in San Jose,CA 95112.

Application Deadline

This position is anticipated to close on Aug 28, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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