Senior Administrative Assistant

J&J Family of Companies • Horsham, PA • 1d ago

At Johnson & Johnson,?we believe health is everything. Our strength in healthcare innovation empowers us to build a?world where complex diseases are prevented, treated, and cured,?where treatments are smarter and less invasive, and?solutions are personal.?Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.?Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Horsham, Pennsylvania, United States of America

Job Description:

Johnson & Johnson is currently seeking a Senior Administrative Assistant to join our team located in Horsham, PA. This position may require up to 10% travel.

Per our J&J Flex Policy, the expectation for this position is to work in the Horsham, PA office 3-4 days per week and work from home 1-2 days per week.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at https://www.jnj.com/innovative-medicine

The Senior Administrative Assistant will provide high-level administrative support to the Vice President of Medical Affairs for Derm/Rheum. This role requires a highly organized, self-motivated individual capable of thriving in a fast-paced, complex environment. Responsibilities include comprehensive calendar management, internal and external meeting coordination, event planning and execution, travel arrangements, expense reporting, and document management.

The Senior Administrative Assistant will collaborate across the franchise and occasionally support other administrative staff within Medical Affairs. Critical capabilities include advanced organizational skills, flexibility, approachability, and proactivity. Additional duties may be assigned as needed.

Key Responsibilities:

Provide direct administrative support to the Vice President, including calendar management, travel coordination, and expense processing.

Lead planning and execution of large department meetings/events, leadership team activities, and external events.

Coordinate recruiting activities and support the onboarding/transition process for new team members.

Maintain department materials, such as organization charts, distribution lists, and conference rooms. Manage related repositories, including SharePoint.

Utilize HR systems, productivity tools, and portal technology (e.g., Workday, SharePoint, ZOOM, MS Teams, Our Source, IRIS). Familiarity with Ariba/eMarketplace, Aravo, and Totality is preferred but not required.

Collaborate with franchise teams and other administrative staff to ensure smooth operations across the organization.

Qualifications:

Required:

A minimum of a High School diploma

A minimum of 4 years of administrative experience, preferably within the pharmaceutical industry, supporting scientific/medical teams.

Expert proficiency in Microsoft Outlook, PowerPoint, Excel, and Word.

Strong proficiency with productivity tools and portal technologies such as Workday, OUR SOURCE, MS Teams, Zoom, and SharePoint.

Excellent verbal and written communication skills, paired with exceptional interpersonal abilities.

Meticulous attention to detail, coupled with strong organizational skills.

A sense of urgency and a high degree of professionalism are required.

Proven experience interacting with senior-level management while maintaining confidentiality.

Ability to prioritize effectively and ensure accurate follow-up on all issues and correspondence.

Self-starter with a strong sense of ownership and proactive involvement.

Demonstrated ability to manage complexity, work independently, and adapt in a fast-paced environment.

Preferred:

Associate's degree

Bachelor's degree

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