Admin Assistant

Insight Global • Beaumont, TX • 5h ago

Job Description

Insight Global is looking to hire an Admin Assistant in Beaumont Texas, who will sit in Sabine Pass by EOY. Provides administrative support to a department or individual. Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. May work on special projects. Strong communication skills and organizational skills are essential. Familiarity with MS Office required.II. Key responsibilities

Management, Support and Data Entry:

Inputting and updating data

Verification and correction of data

Managing incoming and outgoing mail and deliveries.

Organizing and maintaining data.

Ensuring data security and confidentiality.

Coordinating office procedures and ensuring their efficient execution.

Cross-checking entered data against source documents to identify and correct any errors or discrepancies.

Entering data from various sources into designated systems (SAP/ S4 Hana), ensuring accuracy and completeness.

Organizing and managing both digital and physical files, ensuring easy access and retrieval.

Assisting with the creation of reports and summaries from the entered data.

Updating and maintaining existing data within databases and records.

Scheduling & Coordination:

Scheduling appointments and maintaining calendars for managers and employees.

Coordinating meetings, conferences, and events.

Making travel arrangements and managing expense reports.

Booking conference calls, rooms, and other necessary resources.

Communication & Documentation:

Drafting and distributing email, correspondence, memos, letters, and forms.

Preparing and editing reports and presentations.

Taking accurate meeting minutes.

Maintaining and updating databases and contact lists.

Handling sensitive information in a confidential manner.

Other Duties:

Assisting with employee record keeping.

Aiding other departments with basic accounting tasks if needed.

Assisting with special projects and conducting research as requested.

Contributing to team effort by accomplishing related results as needed.

We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form (https://airtable.com/app21VjYyxLDIX0ez/shrOg4IQS1J6dRiMo) . The EEOC "Know Your Rights" Poster is available here (https://www.eeoc.gov/sites/default/files/2023-06/22-088\EEOC\KnowYourRights6.12ScreenRdr.pdf) .

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Skills and Requirements

High school diploma or equivalent.

Proven administrative or assistant experience.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Proficiency with SAP/ S4 Hana.

Excellent written and verbal communication skills. null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.

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