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Highway Department Operations Manager

Lake County • Madison, SD • 3w ago

Assist the public as the first point of contact for the department by answering the phone, greeting

walk-in

traffic,

and

answering

routine

inquiries

departmental

operations and/or directing inquiries to the appropriate personnel

Sort

and

screen

incoming

and

outgoing

mail,

both

paper

and

electronic

Compose

routine

correspondence,

newsletters,

reports,

forms,

and

ensuring accuracy, completeness, and timeliness

Assist

in

completing

daily

time

sheets;

record

employee

hours

and

pay

differentials

and reconcile payroll records

Record

construction

materials

used

and

process

reports

Prepare

official

notice

to

bidders

and

plan

holders

list;

maintain

bid-letting

schedules;

prepare and circulate engineering and contractor agreements and contracts; review contract process; obtain signatures and distribute documents to contractors and consultants; track documents and monitor deadlines

Assist

in

the

preparation

of

the

5-Year

Transportation

Plan

Perform

data

entry

and

post

information

to

manual

and

computerized

records,

logs,

and

databases

Compile

information

and

data

for,

prepare,

and

distribute

periodic

statistical

reports

Establish

and

maintain

a

filing

system

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