Purchasing Administrator 2
Date Posted: Aug 13, 2025
Requisition ID: 464194
Location:
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About the Department of Natural Resources (DNR):
About the Indiana Department of Natural Resources:The Indiana Department of Natural Resources protects, enhances, preserves, and wisely uses natural, cultural, and recreational resources for the benefit of Indiana's citizens through professional leadership, management, and education.
Role Overview:
As the Purchasing Administrator, you will be responsible for performing administrative work with a high level of responsibility and is expected to develop into a subject matter expert in the procurement of various commodities and services in a cost-effective manner and on a timely basis. As the Purchasing Administrator, you will have the ability to handle sensitive issues dealing with agency personnel and vendors, supporting the decisions of upper management. In this role, you will serve to coordinate and execute State procurement functions in accordance with the Indiana Code, Procurement Division, and the State of Indiana's Professional Services Contract Manual as well as in accordance with all other legal and regulatory requirements. This role will focus on DNR contract processing.
Salary Statement:
The salary for this position traditionally starts at $53,222.00 but may be commensurate with education or work experience.
A Day in the Life:
The essential functions of this role are as follows:
Coordinate information flow on large purchases, new or renewed QPA's and procurement contracts.
Assist with the reconciliation of purchasing data utilizing procurement systems.
Provide clarification, technical assistance, and problem-solving resolutions to staff in all procurement issues.
Evaluate the equipment and vendor selection process, to ensure prospective vendors meet state business requirements, prior to purchase.
Negotiate leases, contracts,?and?service agreements.
Negotiate, execute, and administer contracts, QPA Agreements and amendments.
Solicit bid proposals, obtains quotes and reviews requisitions from vendors for materials and supplies.
Maintain all documentation surrounding the bid solicitation process once we receive a requisition until a Purchase Order has been issued.
Review price quotes, availability of items and/or services, determines compliance to specifications and/or qualifications, and makes purchase recommendations to the department.
The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.
What You'll Need for Success:
You must meet the following requirements to be considered for employment:
Bachelor of Science degree in Accounting, Finance, Purchasing or Business Management or 5 to 8 years of full-time professional experience.
Ability to analyze contractual documents, and reports.
Ability to prepare and interpret financial statements and reports.
Ability to apply program requirements into working procedures and priorities.
Considerable knowledge of state procurement policies and methods.
Extensive knowledge of Federal and State procurement rules, regulations, and procedures.
Ability to write specifications and/or prepare contracts for products, services, or equipment.
Working knowledge of computer software systems utilized for procurement and automated accounting procedures.
Ability to analyze?and process technical specifications, invitations for bid proposals, and quotations.??
Ability to?ensure?concise and?informative reports from technical data and records.?
The ability to research and develop new vendor resources.
Able to perform essential functions with or without reasonable accommodation.
Supervisory Responsibilities/Direct Reports:
This role may be utilized in a supervisory capacity based on agency needs.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
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