Administrative Assistant

Robert Half • Boca Raton, FL • 2h ago

Description We are looking for a detail-oriented Administrative Assistant to join our team in Boca Raton, Florida. In this role, you will provide essential support to the Director of Donor Services, ensuring smooth operations through effective communication and organization. This is a Contract-to-permanent position, offering an opportunity to contribute to a meaningful mission within the non-profit sector.

Responsibilities:

Serve as a key point of contact between the Director of Donor Services and team members, ensuring timely communication and resolution of issues.

Manage incoming calls for the Director, directing inquiries to the appropriate parties.

Maintain and review the Director's daily schedule and task list to ensure priorities are addressed.

Track employee time off and flex days using Excel for accurate record-keeping.

Coordinate internal meetings, ensuring follow-up actions are completed.

Organize and maintain both paper and electronic filing systems to support efficient workflow.

Monitor office supplies and manage inventory to ensure availability.

Arrange departmental lunches and events to foster team engagement.

Assist with various projects as needed, providing administrative support.

Handle sensitive and confidential information with discretion and professionalism. Requirements - Demonstrated ability to maintain strict confidentiality while supporting senior management.

Proven skills in prioritizing tasks and managing multiple responsibilities effectively.

Strong written and verbal communication abilities.

Exceptional problem-solving and troubleshooting skills.

Proficiency in Microsoft 365 applications, including Outlook, Teams, Word, and Excel.

Highly organized with a methodical approach to daily tasks.

Self-motivated and goal-oriented, capable of working independently.

Ability to collaborate and communicate effectively within a team environment. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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