Administrative Assistant

Aston Carter • Fresno, CA • 2d ago

Description

About the Role We're looking for a sharp, highly organized Executive Assistant to support a founder and CEO managing a real estate investment company, a family office, and an active personal life. This is a unique opportunity to build the role from the ground up and help bring structure, follow-through, and peace of mind to a fast-moving entrepreneur. You'll work both independently and in close partnership-taking over calendar, travel, bill pay, event logistics, and helping bring order and efficiency to systems already in place. This is ideal for someone who thrives on variety, is confident owning outcomes, and has strong judgment when handling sensitive business and personal matters. Key Responsibilities - Manage and coordinate a dynamic calendar across business and family priorities - Book and optimize business and personal travel (including international, private, and points-based) - Assist with light personal bookkeeping (bill pay, expense organization, receipt tracking) using QuickBooks Online - Organize digital files across Dropbox and Google Drive, ensuring naming consistency and retrievability - Coordinate with vendors, contractors, and service providers for home or business projects - Draft emails, create task lists, and help prepare materials for meetings or events - Schedule and coordinate external meetings with attorneys, lenders, brokers, and partners - Support family logistics, gifting, school calendars, trip planning, and reminders - Help refine and document recurring systems and SOPs when appropriate

Skills

data entry excel, administrative skills

Top Skills Details

data entry excel

Additional Skills & Qualifications

Who You Are - A reliable executor with exceptional follow-through-you don't let things drop - Comfortable working closely with a founder but also independently managing your workflow - Discreet and trustworthy-you'll be exposed to personal, financial, and legal information - Tech-savvy and organized-strong proficiency in: Google Workspace, Dropbox, DocuSign, QuickBooks Online - Comfortable navigating both professional and personal worlds: you might set up a capital call meeting one hour and arrange a family trip the next - Strong written communicator with a professional and proactive mindset

Experience Level

Intermediate Level

Pay and Benefits

The pay range for this position is $50000.00 - $68000.00/yr.

401khealthmedicaldental

Workplace Type

This is a fully onsite position in Fresno,CA.

Application Deadline

This position is anticipated to close on Aug 25, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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