ADMINISTRATIVE ASSISTANT 3
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ADMINISTRATIVE ASSISTANT 3
Salary
$2,387.00 - $4,089.00 Monthly
Location
St. Gabriel, LA
Job Type
Classified
Job Number
413-25-100
Department
DOC-Elayn Hunt Correctional Center
Opening Date
08/12/2025
Closing Date
8/19/2025 11:59 PM Central
Description
Benefits
Questions
About this Job
Louisiana Department of
Public Safety & Corrections -
Corrections Services
www.doc.louisiana.gov
ELAYN HUNT CORRECTIONAL CENTER
St. Gabriel, LA
At the Louisiana Department of Corrections, our mission is to promote public safety and strengthen communities through fair, professional, and responsive corrections services. We are committed to protecting the people of Louisiana with integrity, accountability, and a deep respect for the rights and dignity of all.
This is an opportunity to become part of a dedicated team supporting public safety,working in a correctional facilitywhere professionalism, resilience, and teamwork are essential.
The incumbent of this position serves as an assistant to the Corrections Assistant Warden 3 for Administration and the Administrative Program Director 3, relieving them of all minor administrative matters, clerical details and also serves as confidential secretary.
Why work for DOC? (https://doc.louisiana.gov/about-the-dpsc/careers-in-corrections/)
Culture: DOC values and supports employees through numerous recognition programs, creating a sense of community, prioritizing internal promotional opportunities, clear communication, and professional development.
Growth: Professional growth is encouraged at DOC through numerous avenues.
Benefits: DOC offers a generous benefits package including; a defined benefit pension plan, health insurance that is also available post retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules etc. Alternative work schedules including 4/10'sMAYbe an available benefit for certain positions upon meeting the policy requirements.
Please visit our website by clicking here to learn more about DOC (https://doc.louisiana.gov/about-the-dpsc/careers-in-corrections/) , our facilities, and our mission.
An ideal candidate should possess the following competencies:
Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions.
Focusing on Customers:The ability to serve the needs of those who support and/or rely on the services provided.
Minimum Qualifications
Two years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168020) .
Job Duties and Other Information
Job Duties:
Gather and composes information on special assignments, reports and investigations. Accumulate information for reply to requests by telephone and /or written material. Composes letters of reply and @type correspondence for Corrections Assistant Warden 3 and Administrative Program Director 3 signatures for distribution to outside vendors, department heads, inmate population, etc.
Types and performs clerical duties for all department heads in the Administrative Corrections Assistant Warden 3 division as required. Operate computer terminals relating to data entry, inquiry and reports, including but not limited to Microsoft Word, Microsoft Excel, Lotus Notes, Inmate banking, Time and Attendance.
Organizes, confidential files and materials. Maintain filing system for Assistant Warden 3 for all facets for the Division of the Administrative Division. Sorts and distributes mail, organizing inter-institutional correspondence, review to determine correspondence requiring immediate attention or responses in a timely fashion through regular processing. Screen calls, greet visitors, answers questions regarding office policies, procedures and services.
Prepare the Time and Attendance Payroll on a bi-weekly basis for assigned areas.
Position-Specific Details:
Appointment Type: PROBATION, or Promotion of a permanent, classified Louisiana State EMPLOYEE
Current permanent status classified LA State employees may be required to accept a probational appointment if accepted.
An employee selected for a promotion may be required to serve a trial detail prior to being permanently promoted.
This posting may also be used to fill a vacancy as a temporary job appointment. If filled as a temporary job appointment, should a permanent position become available, the employee may be converted to a probational appointment.
Compensation:
Note regarding the advertised pay range: The maximum amounts listed are the maximum salary amounts a person can make at each level over their career and NOT the amount we are allowed to pay a new hire.
Other Important Information :
IMPORTANT: In the supplemental questions section,applicants must authorizethe HR Office of DPS&C-Corrections Services to contact prior employers to check references under thePrison Rape Elimination Act (PREA),to be considered for employment, by answering 'YES' to the PREA question.
Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.
Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification.
How to Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy , click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has90 days from the closing dateof the announcement to make a hiring decision. Specific information about this job will be provided to you in the interview process, should you be selected.
To view and apply to any of our other postings we currently have available, click HERE.
The Louisiana Department of Public Safety and Corrections - Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non-merit factor including disability.
For further information about this vacancy contact:
Hilary Dugar
Human Resources Department
Elayn Hunt Correctional Center
Ph: (225) 319-4128
Fax: (225) 319-4592
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Are you currently a permanent classified employee of Louisiana State Government (STATE EMPLOYEE)?
Yes
No
02
If you have previous employment in a community confinement center, jail, lockup or prison, the Prison Rape Elimination Act (PREA) requires Corrections Human Resources to contact those employers prior to hiring any applicant for information on substantiated allegations of sexual abuse or any resignation during a pending investigation of an allegation of sexual abuse. Do you authorize the Human Resources Office of the Department of Public Safety and Corrections, Corrections Services, to contact any of your prior employers, whether listed on your employment application or not, to ascertain information required by the Prison Rape Elimination Act, Part 115 of Title 28 of the Code of Federal Regulations? I understand that prior to any offer of employment by the Department of Public Safety and Corrections that such information must be obtained. IMPORTANT: I also understand that if I do not authorize such contact, I will not be eligible for employment with the Department of Public Safety and Corrections. Should I be appointed from this announcement, I also understand that this authorization will remain valid for the duration of my employment with the Department of Public Safety and Corrections. Questions should be directed to Human Resources as noted in the Supplemental Information section of this job posting.
Yes, I understand. You may contact my employers, past or present.
No. Do not contact my employers, past or present, and DO NOT CONSIDER ME as a candidate for employment.
03
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
04
CE: Explain your rating by providing specific and relevant examples in the box below.
05
DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.
1= I have no experience and/or am uncomfortable demonstrating accountability
2= I have limited experience or require assistance to demonstrate accountability
3= I can demonstrate accountability
4= I can demonstrate accountability and help others improve their ability to demonstrate accountability
06
DA: Explain your rating by providing specific and relevant examples in the box below.
07
FC: Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.
1= I have no experience and/or am uncomfortable focusing on customers
2= I have limited experience or require assistance to focus on customers
3= I can focus on customers
4= I can focus on customers and help others improve their ability to focus on customers
08
FC: Explain your rating by providing specific and relevant examples in the box below.
09
How did you hear about this position?
Civil Service Website or social media
Recruitment Event
Newspaper Ad
DOC Website
DOC Employee Referral
LinkedIn
Indeed
ZipRecruiter
Glassdoor
Monster
Facebook/Instragram
Twitter
Other
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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