Administrative Coordinator II
Requisition Number: 10089
Location: Cambridge Hospital
Work Days: Monday - Friday
Category: Clerical and Administrative Support
Department: Behavioral Health
Job Type: Temporary
Work Shift: Day
Hours/Week: 28.00
Are you starting out in healthcare or looking for a career change? If you are looking to make a difference CHA's temporary staffing department may have a role for you. We offer flexible schedules, varied assignments, competitive pay, and health insurance. Come join an organization where your contribution is valued and continuous learning is part of your day.
Summary:
The Administrative Coordinator II handles all administrative and secretarial functions including a multitude of office procedures in a manner that supports the efficient and smooth operation of the Bridge clinic.
Responsibilities:
Greets departmental visitors to ensure accurate and timely departmental communication and the presentation of the department in a positive manner.
Performs secretarial duties in the preparation of departmental correspondence. Demonstrating excellent clerical, interpersonal, organizational and writing skills.
Troubleshoots all office equipment failures utilizing the approved process.
Recognizes patient related issues and passes on accurate information to appropriate personnel.
Composes, @types, files and maintains records of correspondence and reports. Enters all requisitions into the computer for departmental services needed.
Places orders for office and medical from a variety of vendors and on line.
Schedules all appointments, book ambulance and process transfer records
8.Coordinates imaging, surgery, new patient appointments, diagnostic testing, and procedures with respective teams/departments
Edits changes in scheduled procedures if applicable.
Resolves scheduling conflicts with charge nurse as necessary if applicable.
Communicates with the Manager on any issues associated with supplies that may impact operation.
Communicate with staff of needs at change of shift
Coordinates inter-departmental computer functions related to:
?Gathering patient information
?Transfer and transport of patient
?Scanning documents
Supports team based care with asynchronous activities including responding to Mychart and in basket messages within scope
Assures accuracy and confidentiality of patient information by adhering to established confidentiality policy.
Functions as a team member, participating in follow through on work that needs to be completed.
Demonstrates ability to handle emergency situations in a prompt, precise and professional manner.
Adheres to position descriptions, policies, protocols, CHA Service Standards, regulatory agencies and procedures related to professional practice.
Completes annual education requirements and in-service training as required.
Attends meetings and participates in committees as required.
Participates in unit specific QA/QI program
Demonstrates understanding of his/her role in emergency codes.
Demonstrates the ability to handle many projects and interface with many important constituencies.
Make sure unit is Joint Commission compliant at all times
Ensure proper inventory of all supplies/kits at all times
Assist in making calls to ensure proper staffing.
Performs other related duties as assigned or directed.
MINIMUM QUALIFICATIONS :
Other information:
Minimum of five years health care office experience required, preferably in a mental health setting.
Proficient in MS Office, Word, Excel and Access required, along with prior experience with Epic.
Excellent interpersonal, communications and organizational skills as well as sound judgment.
The ability to work independently in a fast paced environment handling multiple tasks simultaneously and stay organized.
Ability to demonstrate confidence and maturity to make decisions.
Must have good problem solving skills and the ability to gather and interpret data to resolve problems.
Fluency in Portuguese, Spanish, or Haitian Creole is strongly preferred
In keeping with federal, state and local laws, Cambridge Health Alliance (CHA) policy forbids employees and associates to discriminate against anyone based on race, religion, color, gender, age, marital status, national origin, sexual orientation, gender identity, veteran status, disability or any other characteristic protected by law. We are committed to establishing and maintaining a workplace free of discrimination. We are fully committed to equal employment opportunity. We will not tolerate unlawful discrimination in the recruitment, hiring, termination, promotion, salary treatment or any other condition of employment or career development. Furthermore, we will not tolerate the use of discriminatory slurs, or other remarks, jokes or conduct, that in the judgment of CHA, encourage or permit an offensive or hostile work environment.
Cambridge Health Alliance brings Care to the People - including your neighbors, friends and family. Our local hospitals and care centers serve our vibrant, diverse communities, and play an integral role in improving health. As passionate advocates for the underserved, we actively partner with our communities to take on challenging public health issues, and conduct important research to help reduce barriers to care. We believe that everyone deserves access to high quality, convenient health care. This is why our employees believe in where they work and why many build long, rewarding careers at CHA.
Healthcare is changing rapidly. CHA has a strategic plan that charts a proactive course for our future. It is built on a vision of equity and excellence for everyone, every time. It also recognizes that our workforce is our most valuable asset and prioritizes competitive salaries, benefits and professional development opportunities for employees. The strategic plan is changing the way we provide care and improving the health and experience of our patients; we are looking for smart, committed, compassionate people who want to be part of making our vision of better health and equity a reality.
At CHA, you can believe in where you work and go home every day knowing you made a difference. Join our team and help us bring Care to the People.
