Legal Secretary
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Legal Secretary
Salary
$20.37 Hourly
Location
78205, TX
Job Type
4A Full-Time
Job Number
2025-01394
Department
City Attorney
Opening Date
08/12/2025
Closing Date
8/26/2025 11:59 PM Central
Grant Funded
No
FLSA Status
Non-Exempt
Description
Benefits
Questions
Job Summary
Under direction, is responsible for performing a variety of responsible legal secretarial and general clerical duties in support of the City Attorney's Office. Working conditions are primarily in an office environment. Exercises no supervision.
Work Location
International Center - 203 S. St. Mary's St., San Antonio, Texas 78205
Work Hours
8:00 a.m. - 5:00 p.m., Monday - Friday (1 hour lunch)
Essential Job Functions
Performs legal secretarial duties for the City Attorney's Office.
Takes and transcribes a variety of correspondence and legal documents, including resolutions, ordinances, legal opinions, contracts, briefs, leases, and agreements.
Takes minutes during various meetings.
Prepares and processes correspondence, legal papers, and documents requiring knowledge of legal format, terminology, and procedures.
Maintains Attorney calendars and records follow-up trial dates, action dates, and deposition of cases.
Interprets City policies, procedures, laws, and regulations in response to inquiries and complaints and refers inquiries as appropriate.
Researches, compiles, and analyzes data for special projects and various reports.
Indexes and files legal documents, correspondence, and reports.
Compiles and assembles various legal materials, form files, and other sources for the City Attorney's use in providing legal assistance and in preparation of other legal documents and opinions.
May notarize documents for assigned attorneys, including documents needed for litigation, EEOC affidavits, lost paychecks, and deposits.
Performs related duties and fulfills responsibilities as required.
Job Requirements
High School Diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency).
Two (2) years of increasingly responsible legal secretarial experience.
Preferred Qualifications
Experience and understanding of legal terminology, procedures and practices.
Strong typing and organizational skills.
Experience with case management software.
Applicant Information
Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
Knowledge, Skills, and Abilities
Knowledge of legal terminology and the forms and documents used in legal secretarial work.
Knowledge of legal procedures and practices involved in composing, processing, and filing a variety of legal documents.
Knowledge of methods of research and sources of legal information.
Knowledge of standard legal references and their contents.
Knowledge of English usage, spelling, grammar, and punctuation.
Knowledge of modern office procedures and methods.
Knowledge of principles and techniques of business letter writing and basic report preparation.
Knowledge of principles and procedures of record keeping and reporting.
Ability to operate a computer keyboard and other basic office equipment.
Skill in operating a personal computer and utilizing rudimentary software.
Ability to perform responsible and complex legal secretarial work involving the use of independent judgment and personal initiative.
Ability to learn the court system, legal procedures, and rules governing the State of Texas.
Ability to independently prepare routine legal documents, correspondence, and memorandums.
Ability to work independently in the absence of supervision.
Ability to analyze situations carefully and adopt effective courses of action.
Ability to maintain confidential data and information.
Ability to establish and maintain effective working relationships with City staff and the general public.
Ability to communicate clearly and effectively.
Benefits Information
The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one.
For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio:
http://www.sanantonio.gov/hr/employee_information/benefits/index.asp
Note:
Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits.
Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.
Additional Information
The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio.
If you require assistance at any stage of the application process due to a disability, please contact the Human Resources Department (https://www.sanantonio.gov/Hr/About/ContactUs?sendto=HR) so that accommodations may be made to meet your needs. Our telephone number is 210-207-8705 and our fax number is 210-207-2285.
