JOB REQUIREMENTS: Job Summary: The Vilas County Deputy Clerk is
responsible for assisting the Clerk of Court with maintaining and
processing division court records and for coordinating the flow of
office documents, work, and information between office divisions, the
court, outside agencies and the public. The Deputy Clerk performs duties
which can involve independent judgment and initiative within policy
guidelines established by the Clerk of Court and under the supervision
of the Clerk of Court. All duties and responsibilities are performed
under and subject to the review and guidance of the Clerk of Court.
Duties: Assists Clerk of Court and Chief Deputy Clerk of Courts in
maintaining and processing court records. Processes division records for
traffic, criminal, civil, small claims, juvenile, family and paternity
case files, including entering of case, docketing and monitoring case
activity on state automated system. Prepare and organize case files for
court activity. Schedules all case @types for appropriate hearings to
adhere to case processing guidelines, contacts local bar, officers and
litigants to ensure availability for hearing. Drafts orders, judgments,
warrants and other documents for Judiciary signature. Prepares cases for
further collection and tax intercept. Signs orders, judgments and
subpoenas where appropriate. Records minutes of courtroom activities.
Swears in witnesses, jurors and bailiffs for court testimony. Processes
appeals in accordance with statutory time frames. Processes substitution
of judges, judicial transfers and assignments. Gathers information of
defendants to complete paperwork for probation or assessment and forward
to appropriate agency and collection forums. Collects and receipts funds
to appropriate case and accounts into automated systems and manual
files. Audit cases for unpaid fines and report them to State Debt
Collection or to State Agency for Tax Interception. Maintains inventory
and orders all office supplies, forms, printing and equipment for the
department. Complies with open record requests by conducting and
verifying record searches and case reviews. Contacts appropriate state,
county or local agency to resolve and clarify cases as needed. Provides
information and assistance to case parties and general public regarding
court policies and procedures. Provides information to law enforcement
agencies with court orders, Judgment of Convictions, Temporary
Restraining Orders/Injunctions, bonds, warrants. Processes passport
applications and works with State, federal and local personnel as
required. Researches statutes, administrative codes, legislative
bulletins, bond schedules, etc. to obtain correct site and information
for entry and/or disposition of cases. Maintains confidentiality
regarding records and operations. Performs other duties of a comparable
level/@type, as assigned. PUBLIC / CUSTOMER RELATIONS: Answer to
citizens\' complaints or concerns. Communicate with a diverse group of
people such as District Attorney, Corporation Counsel, Sheriff, Jail
Administrator, Human Relations Manager, Social Services Director, Zoning
Administrator, Finance Manager, Clerks of Courts and Judges from other
counties, staff, school officials, community news and media and
attorneys. ** OTHER EXPERIENCE AND QUALIFICATIONS: Requires a
minimum of 2 years previous experience in the legal @type system
including exposure to legal terminology, court procedures and processes
or any combination of education and experience that provides equivalent
knowledge, skills, and abilities. Essential Skills: Fundamentals of the
Clerk of Court including its services, legal terminology, and general
court rules and procedures. State Statutes, Court rules and functions,
and operating procedures for all case @types. Fundamentals of English,
spelling, punctuation, and grammar. Knowledge of computers, business
productivity software applications (i.e. spreadsheets,word processing,
email, internet browsers, presentational software, etc.,) and database
applications and their use including specialized court system software
and applications. Basic fundamentals of record keeping (e.g. Model
Record Keeping) and office administrative procedures. Knowledge of
statutory time frames and deadlines in processing and monitoring cases.
Knowledge of county policies . Skilled in: Oral and written
communications. Establishing and maintaining effective working
relationships with employees, supervisors, judges, attorneys, officials,
department heads, and the public. Prioritizing and organizing a variety
of responsibilities. Learning, interpreting, applying and implementing
court rules and procedures. ** APPLICATION INSTRUCTIONS: Other:
Application materials can be obtained from County website.
www.workforvilascounty.com Please attach your resume to: Vilas County
Human Resources, 330 Court Street, Eagle River, Wisconsin 54521; or
email to: apply@vilascountywi.gov; fax: 715-479-3799.
