Sr Administrative Assistant

Rochester Regional Health • Rochester, NY • 16h ago

Job Title: Sr. Administrative AssistantDepartment: MDS Location: Park Ridge Living Center Hours Per Week: 40Schedule: Monday- Friday 8:00AM-4:30PM SUMMARY:

Provides administrative and secretarial support to a Director or designated departments, ensuring efficient workflow and decision-making on routine matters. Proficient in office equipment and independently manages assigned tasks, including data analysis, report preparation, and special projects. May coordinate activities across departments or affiliates, and regularly interacts with internal and external stakeholders. Work is often confidential and requires a solid understanding of hospital policies, practices, and services.

RESPONSIBILITIES:

Process and triage incoming correspondence and exercises judgment with respect to urgency, confidentiality and relative importance.

Performs a variety of administrative/clerical duties including: meetings, schedules, appointments, making copies/fax, travel arrangements, processing time cards, processing personnel data, handling budgets, and processing work orders, requisitions, expense reports, stationary orders, and the like.

Maintains electronic/computer databases, paper files and records, retrieves information as necessary and may creates financial, statistical, narrative and/or other reports as requested.

Takes dictation, transcribes correspondence, and @types documents which may involve highly technical or confidential information; prepares and composes a variety of correspondence or memoranda and assembles, files and manages information pertinent to overall hospital operations.

May perform various @types of business analyses, including accumulating, calculating, and formatting information into final reports.

May assist in budget preparation, patient billing, charging, and insurance claims/programs, and coordinate activities such as: preparation and control of records, statistics, and standard reports or documentation regarding quality, operations, personnel changes, performance appraisals, etc.

Acts as a liaison to community leaders, legislative representatives, legal representatives, board members physicians, and other organization affiliates, departments and staff members.

May coordinate, arrange and/or participate in preparations for: conferences, tours or orientations, training sessions, security, and annual committee meetings or organizational presentations and the like.

May train, direct and coordinate the activities of lesser skilled individuals.

May need to act as a Notary Public.

Performs special projects or other duties as assigned.

REQUIRED QUALIFICATIONS

PREFERRED QUALIFICATIONS:

Advanced computer and keyboard skills, including word processing, spreadsheets, databases, graphics and internet access highly desired

Excellent written and verbal communication, organization skills, and the ability to work independently highly desired Medical terminology experience preferred

Associates degree preferred

EDUCATION:

LICENSES / CERTIFICATIONS:

PHYSICAL REQUIREMENTS:

S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee's physician or delegate will be considered for accommodations.

PAY RANGE:

$19.75 - $26.00

CITY:

Rochester

POSTAL CODE:

14626

The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.

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