Facilities Finance Administrative Assistant
Location: Everett, WA
Job Type: Full-Time | Hybrid Eligible
Department: Facilities & Finance
Reports To: Facilities Maintenance Manager
About Fluke Corporation
Fluke Corporation is the world leader in the manufacture, distribution, and service of electronic test tools and software. We empower professionals who maintain the world's infrastructure, and we're committed to innovation, precision, and reliability.
Position Summary
We are seeking a highly organized and detail-oriented Facilities Finance Administrative Assistant to support our Facilities and Finance teams. This role requires strong multitasking abilities, excellent communication skills, and a proactive approach to managing administrative and financial tasks in a fast-paced environment.
Key Responsibilities
Maintenance Parts - Process Orders
Submit orders via Fastenal VMI, Fastenal One-Offs, iBuy Catalogue, and Non-Catalogue items.
Process CAR Project Parts POs (Oracle) and P-Card purchases for non-procurement vendors.
Work with management to obtain necessary accounting information for accurate processing.
Invoice Management
Coordinate invoice approvals and requisitions for Maintenance Team invoices.
Submit invoices to A/P with PO numbers and track to ensure accuracy and timely processing.
Manage Biomed Compliance invoices and monthly submissions to compliance team.
Facilities Planned Project Support
Coordinate with Facilities' engineers and managers to create requisitions for POs on Facilities Projects; follow up with suppliers regarding Fluke invoicing instructions.
Support Facilities Engineers and managers with requisitions, PO tracking, and invoice submissions.
Janitorial Supplies
Order monthly or bi-monthly supplies and coordinate with supplier to ensure their inventory list is up-to-date.
Vendor Management
Coordinate with vendors to secure timely services for recycling, garbage, and plumbing services (Waste Management, DTG, Rubatino, Seadrunar, Roto-Rooter).
Schedule services and follow up on missed pickups or urgent requests.
Invoice Processing - Specialized Vendors
Manage invoices for specialized vendors such as Northwest Pump and Raymond Handling by following established processes.
Communicate with A/P and vendors as needed to ensure a smooth procurement of goods and services as well as timely payments to the supplier.
Administrative Support
Reconcile P-Card paperwork and assist with maintenance manager's conference room reservations.
Monitor and respond to Facilities Finance emails; delegate based on invoice category.
Checking and distributing 2-B mail.
Annual PO Management
Set up and manage Annual POs, process related invoices, and resolve issues.
Update the Annual PO Invoice Tracker with invoice dates and details.
Additional Duties
Research missing invoices and resolve supplier inquiries.
Add funds to existing POs as needed.
Qualifications
Preferred administrative experience in facilities or finance.
Strong organizational and multitasking skills with attention to detail.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint); experience with Oracle and SAP preferred.
Ability to work independently and collaboratively in a dynamic environment.
Why Join Fluke?
Competitive compensation and benefits
Hybrid work flexibility
Inclusive and collaborative team culture
Opportunities for professional growth
Apply Today
Join Fluke Corporation and help support the teams that keep our operations running smoothly. Your attention to detail and proactive support will make a meaningful impact.
Fortive Corporation Overview
Fortive's essential technology makes the world stronger, safer, and smarter. We accelerate transformation across a broad range of applications including environmental, health and safety compliance, industrial condition monitoring, next-generation product design, and healthcare safety solutions.
We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in software-powered workflow solutions, data-driven intelligence, AI-powered automation, and other disruptive technologies. We're a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to groundbreaking sustainability solutions.
We are a diverse team 17,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.
At Fortive, we believe in you. We believe in your potential-your ability to learn, grow, and make a difference.
At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.
At Fortive, we believe in growth. We're honest about what's working and what isn't, and we never stop improving and innovating.
Fortive: For you, for us, for growth.
About Fluke
Fluke is leading the world in creating software, test tools and technology that will support customers today and in the future. We are a customer-obsessed market leader with a strong reputation for reliability, quality and safety.A wholly owned subsidiary of Fortive Corporation (www.fortive.com), Fluke is a global corporation headquartered in the greater Seattle area. Driven by the successful Fortive Business System, Fluke offers the passion of a startup with the resources of a Fortune 500 company. We are focused on the growth of our individual employees, teams and the Fluke brand.
We Are an Equal Opportunity Employer. Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at applyassistance@fortive.com.
Pay Range
The salary range for this position (in local currency) is 38,600.00 - 58,000.00
The salary range for this position (in local currency) is 38,600.00 - 58,000.00
We are an Equal Opportunity Employer
Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at applyassistance@fortive.com.
