Administrative Assistant

NRG Energy, Inc. • Texas, Texas • 1w ago

As an NRG employee, we encourage you to take charge of your career and development journey. We invite you to explore exciting opportunities across our businesses. You'll find that our dynamic work environment provides variety and challenge. Your growth is key to our ongoing success-take the lead in shaping your career development, goals and future!

Job Summary:

Provide daily administrative and general business support for Plant Operations.

Essential Duties/Responsibilities:

Include, but are not limited to the following:

Accurately review and validate vendor invoices

Accurately review track invoices

Ensure timely approvals and escalation of issues related to invoice processing

Enter and maintain employee time, ensuring accuracy and timely submission

Provide day-to-day administrative support to plant staff and leadership team

Coordinate meetings, conference calls, and on-site events, including room setup and meal arrangements

Order and maintain office and breakroom supplies, ensuring inventory is stocked and cost-effective

Assist with onboarding tasks for new employees and contractors (badging, site orientation, desk setup, etc.)

Serve as point of contact for incoming calls and visitors, maintaining a professional and welcoming environment

Performs all general office responsibilities including typing, filing, sorting and distributing of mail and documents, ordering stationery and supplies, answering telephones, taking messages, copying documents, making deliveries, sending documents by fax, and fuels accounting activities

Prepares, revises, reviews and analyzes documents (reports, graphics, spreadsheets, tables, flow charts, organization charts, newsletters, etc.)

Responsible for verification of time entry, verification and correction of pay issues and resolutions, vacation tracking / accruals, attendance tracking. First line resolution for pay issues for client group and plant.

Provides office support (i.e., makes meeting arrangements, makes travel arrangements, maintains office equipment, prepares expense reimbursement, support Procurement Department etc.)

Participates in continuous improvement planning and implementation in assigned area of responsibility

Ensures Company resources are used in a cost-effective manner

Supports and emphasizes the importance of safety and environmental programs and ensure regulatory compliance

Coordinates special projects and reports for management

Recognizes problems and is proactive in helping to resolve them

Processes time sheets and work orders, verifies payroll data on employees, including pay rates and reimbursements, as required

Maintains vacation and absence records for employees within assigned organization, as required

Communicates and coordinates activities with vendors, contractors and other NRG departments

Working Conditions:

Normal office environment and/or power plant environment

Requires operation of a motor vehicle; Texas Driver's License

Work overtime and non-standard working hours as directed

Minimum Requirements:

High school diploma or GED

5 years' experience working in an administrative assistant position

Experience working in the Microsoft Office suite - Excel, Word, PowerPoint

Must live within reasonable commuting distance of the Cedar Bayou Plant, 7705 Old West Bay Blvd, Eldon, TX.

Successful candidates must receive a rating of Recommended on the NRG Pre-employment Assessment Test.

Valid driver's license.

Preferred Qualifications:

Experience working in SAP

Experience working Visio

Experience working in OneNote

Experience creating PowerPoint presentations and presenting

Additional Knowledge, Skills and Abilities:

Ability to effectively communicate (verbal and written) at all levels of the organization

Ability to prioritize and accomplish tasks assigned by multiple sources

Basic understanding of the processes, systems, assets, resources, key personnel, and business functions of the company

Ability to perform as a team member or leader in a cross-functional team environment and achieve consensus decisions

Ability to establish and maintain a positive and professional working relationship with all individuals

Ability to maintain confidentiality with employee personal information

Ability to read, write and understand English

Basic knowledge of English grammar and math

Basic knowledge of bargaining unit work Agreement, as required

Knowledge of the work management system, as required

Ability to perform light typing (30 wpm) as appropriate

Knowledge of applicable safety and environmental regulations

Physical Requirements (Demand and Frequency):

Occasionally requires wearing personal protective safety equipment (respirators, safety glasses, hard hat, appropriate footwear, ear plugs, appropriate gloves, etc.)

May be required to work around rotating and energized equipment, hazardous materials and chemicals (except Training Assistant)

Occasionally requires lifting as appropriate to perform duties and responsibilities

Please Note: Salary offered will be commensurate with the successful candidate's education and/or experience and consistent with the job location's market pay rate.

NRG Energy is committed to a drug and alcohol-free workplace. To the extent permitted by law and any applicable collective bargaining agreement, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing. EOE AA M/F/Vet/Disability. Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.

Official description on file with Talent.

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