Administrative Support Assistant 2
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Administrative Support Assistant 2
Salary
$35,963.20 - $52,353.60 Annually
Location
Des Moines - 50309 - Polk County, IA
Job Type
Full-time
Job Number
26-00335
Agency
131 Iowa Department for the Blind
Opening Date
08/08/2025
Closing Date
8/18/2025 11:59 PM Central
LinkedIn Tag
LI-POST
Point of Contact
Keri Osterhaus Keri.Osterhaus@blind.state.ia.us
Description
Questions
Job Description
Only applicants who meet the Minimum Qualification Requirements and meet all selective requirements (listed below) will be placed on the eligible list.
The Iowa Department for the Blind (IDB) is seeking applicants for the position of Secretary 1. This position is responsible to promote IDB's mission and vision by providing administrative support to the Vocational Rehabilitation program and counselors.
Duties and responsibilities to include the following:
Clerical / Office Management
Maintains counselors' schedule by coordinating counselor/client appointments and tracking eligibility, IEP development and closure dates.
Coordinates activities with administrative unit, vendors, clients and other service providers.
Maintains a record of clients, inter-office contacts, company directories, vendor contacts, and community contacts.
Case Management
Closely monitors the receipt of reports/medical records needed for counselors to make eligibility determinations.
Arranges/provides transportation and authorizes services as directed.
Assists and supports the Vocational Rehabilitation Counselors in meeting successful employment outcomes.
Client Service Provision
Prepares, records, and processes authorizations checked by the counselor.
Communicates with and recruits new providers and vendors.
Coordinates timely receipt of services.
Maintain Client Case Files
Organizes and maintains open and closed files.
Performs and monitors all electronic filing processes, including daily review of all new case documents.
Assists with case filing processes or research for closed or to-be transferred paper case files.
Reviews technical aspects of case records to ensure they are in compliance with federal, state, and agency documentation requirements.
It is the policy of the Department for the Blind to conduct background checks on all finalist candidates prior to any offer of employment.
Selectives
AND
207 Editing: 6 months' experience, 12 semester hours, or a combination of both in applying analysis and judgment to find and solve problems of grammar, spelling, punctuation, substance, format, organization, and style by altering, adapting, or refining content of publications, mass mailings, forms, or other material. Includes reviewing text for inconsistencies and rewriting text to improve accuracy, clarity, coherence, consistency, and effectiveness.
Minimum Qualification Requirements
Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:
One year of full-time work experience in general office, clerical, data entry/processing, or related work.
A total of one year of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.
Current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 1.
For more information click on thislink to view the job description (https://das.iowa.gov/media/4905/download?inline=)
Additional Qualification Requirements
(Click here for more details about the typing test.) (https://das.iowa.gov/human-resources/state-employment/typing-test-information)
These guidelines must be met and need to be on the typing document you submit:
Gross number of words @typed in afive minute timed test
Number of errors
Net words per minute (one point deduction for each error)
Your name and date must be on the document submitted to this office.
And it must be signed off by a witness or from the typing website's electronic signature.
You must attach the document to the online application.
01
Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.
Yes - I understand and agree.
No
02
PLEASE READ CAREFULLY
Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?
No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
03
Do you have one year of full-time work experience in clerical or a closely related work area?
Yes
No
04
How many months of COMBINED post high school course work in an accredited secretarial, business, or closely related curriculum AND full-time clerical work experience do you have?
No full-time clerical work experience and specified education to a combined total of less than six months
Six months to less than one year of the combined clerical work experience AND specified education
One year or more of the combined full-time clerical work experience and specified education
05
Are you a current permanent State of Iowa executive branch employee? IF YES - Do you have current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 1?
I am a current permanent State of Iowa executive branch employee AND have current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 1
I am NOT a current permanent State of Iowa executive branch employee
I am a current permanent State of Iowa executive branch employee BUT DO NOT have current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 1
06
Have you taken a typing exam and submitted your Typing Score of 60 or more?NOTE:Tests MUST be attached to the application for position you are applying for OR submit to DASHRE.Info@iowa.gov.Information about typing tests and scores related to State of Iowa employment can be found at:https://das.iowa.gov/human-resources/state-employment/typing-test-information
Yes - I have taken and submitted a typing test meeting guidelines outlined above in website
No - I have NOT taken and submitted a typing test meeting guidelines outlined above in website
07
Does your application demonstrate that you have 6 months' experience, 12 semester hours, or a combination of both in applying analysis and judgment to find and solve problems of grammar, spelling, punctuation, substance, format, organization, and style by altering, adapting, or refining content of publications, mass mailings, forms, or other material. Includes reviewing text for inconsistencies and rewriting text to improve accuracy, clarity, coherence, consistency, and effectiveness?
Yes
No
Required Question
Employer
State of Iowa
Agency
131 Iowa Department for the Blind
Address
524 4th St
Des Moines, Iowa, 50309
Website
https://blind.iowa.gov/
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