Admin Asst Sr Healthcare
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Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings
Responsibilities*
Job Summary
Provide highly responsible and skilled administrative support to three Minimally Invasive Surgeons. The Minimally Invasive Surgery Division Chief, Chief of General Surgery and Director of the Bariatric Surgery Program at the Ann Arbor VA, and the Physician Director of Surgical Services and Bariatric Director of Chelsea Hospital
Responsibilities
Exercise initiative, independent judgment, diplomacy, a service-oriented attitude, and follow-through in providing general administrative support; including excellent attention to detail, the ability to prioritize and meet deadlines in a timely fashion.
Screen, prioritize, and route all written, electronic correspondence, telephone calls, and verbal requests responding and/or acting on behalf of faculty as appropriate.
Work in conjunction with the General Surgery call center and nursing staff to organize clinic grids, operative dates, and facilitate patient access.
Maintain faculty calendars, interviews, and other appointments/engagements as directed.
Support and prepare faculty affairs documentation (re-credentialing, promotion packets, references, renew licensures, certifications, memberships, subscriptions, etc.)
Develop and coordinate Division On-call schedule, including Division calendars with regards to faculty and staff time-away as well as on-call paging schedules
Execute complex travel arrangements for faculty using Concur
Procure goods/services using UM Purchasing Card; reconcile P-Card statements using M-Pathways.
Track monthly expenditures including faculty spending on research accounts in Concur and Wolverine Access.
Reconcile Statement of Activity for CME and other project/grants and accounts as assigned.
Utilize discretion and appropriate judgment regarding sensitive and/or confidential matters.
Cross cover breaks and vacations with team of Administrative Assistants across the Section of General Surgery.
Perform other duties as assigned
Required Qualifications*
High school diploma or equivalent and more than 4 years of experience
Must have exceptional written and verbal interpersonal communication skills.
Demonstrated experience delivering excellent customer service.
Strong organizational skills and the ability to successfully complete multiple tasks within established and changing deadlines is required.
Must be able to work independently with minimal supervision and as part of a dedicated team.
Ideal candidate will have experience working in a team-oriented atmosphere and can manage a fast-paced work environment with the ability to promote professional relationships within a team environment.
Attention to detail is essential.
Must be proficient in use of PC and software including Microsoft Word, Excel, PowerPoint, Acrobat and Acrobat Reader.
Desired Qualifications*
Bachelor degree strongly preferred.
Experience with Elements, MiChart, Concur, and Wolverine Access
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .
The General Surgery office operates in a hybrid work environment consisting of both in-person and remote work. This Monday-Friday position will be working 2-3 days per week onsite in the A. Alfred Taubman Health Care Center within Michigan Medicines Ann Arbor Medical Campus.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
Job Detail
Job Opening ID
267214
Working Title
Admin Asst Sr Healthcare
Job Title
Admin Asst Sr Healthcare
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Hybrid
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Medical School
Department
MM GSA - Administrtn (GSA/ADM)
Posting Begin/End Date
8/08/2025 - 8/22/2025
Career Interest
Administration
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