Accounts Payable Specialist

Robert Half • Addison, TX • 1d ago

Description

Position Overview:

The Accounts Payable Specialist plays a critical role in managing and processing the financial transactions of a construction company. This professional ensures the accurate and timely processing of vendor invoices, reconciliations, and payments, while maintaining compliance with company policies and industry standards. The ideal candidate has a strong understanding of accounts payable processes in the construction industry, familiarity with cost tracking systems, and experience in working with subcontractor payments and lien waivers.

Key Responsibilities:

Invoice Management:

Receive, review, and process vendor and subcontractor invoices related to construction projects.

Match invoices with purchase orders, job costs, and receiving reports to ensure accuracy.

Resolve discrepancies with vendors, project managers, or purchasing teams.

Payment Processing:

Schedule and prepare vendor payments in adherence to terms and deadlines.

Process checks, electronic fund transfers (EFTs), and wire payments.

Reconciliation & Recordkeeping:

Perform monthly reconciliation of accounts payable ledger with general ledger accounts.

Maintain organized records of all invoices, payments, and supporting documents for audits and compliance.

Construction-Specific Functions:

Handle subcontractor payment applications, including verifying accuracy and processing associated lien waivers.

Track and allocate project costs to maintain accurate job costing records.

Compliance and Reporting:

Ensure compliance with industry regulations, tax requirements, and company policies.

Generate accounts payable reports, including aging schedules and monthly summaries.

Collaboration:

Partner with project managers, procurement teams, and accounting staff to ensure accurate cost tracking and timely payment processing.

Requirements

Preferred Qualifications:

Education: Associate or Bachelor's degree in Accounting, Finance, or a related field.

Experience: 2+ years of accounts payable experience, ideally in the construction industry.

Technical Skills:

Proficiency in accounting software (e.g., Viewpoint, Sage 300, or similar industry-specific ERP systems).

Advanced knowledge of Microsoft Excel for tracking and reporting.

Knowledge: Familiarity with lien waivers, subcontractor agreements, and construction-specific processes like job costing.

Attributes: Detail-oriented, highly organized, and possesses strong problem-solving skills.

This role presents an excellent opportunity for accounting professionals with a passion for the construction industry to grow their career. If you are driven, detail-oriented, and thrive in a dynamic environment, we encourage you to apply!

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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