Full Time Elections & Property Resources Specialist

Brown County • New Ulm, MN • 3d ago

Performs a wide variety of duties and tasks related to the administration of elections. Other duties include clerical functions involving preparation, maintenance, and implementation of property taxation functions and records. This position also assists the public at the service counter and performs related work as assigned or required. Essential Duties and Responsibilities: Election Responsibilities Serves as an Election Administrator with the Auditor-Treasurer to provide materials to county staff, city clerks, school districts, officials, law enforcement, the Secretary of State, city and county attorneys, voters, and other states and counties and interprets and implements election laws, regulations, and legislative changes as needed. Administers election services. Completes annual and special election pre-election, Election Day, and post-election services and tasks. Assists with election judge training. Implements absentee, mail balloting and early voting. Orders and prepares supplies for Election activities in accordance with election laws and grant requirements. Proofs and tests all ballots. Tests and prepares voting and other elections equipment. Administers Absentee Ballot Board. Maintains and updates election and voter registration systems, resolves issues, and verifies accuracy of changes and updates. Inputs relevant information into the computer for accurate statistical reports. Assists with redistricting activities. Answers phone calls and in-person voter questions and directs them to appropriate information. Prepares, provides, and maintains information for the public regarding elections and voter registration procedures, including status information, resolving election issues, and presenting statistical information. Coordinates Election payrolls. Reviews, reconciles, and codes Election invoices. Assists with system training, and mentors peers/election judges. Other Responsibilities/General Office Support Assists with clerical functions of county drainage system. Helps coordinate mailing processes, including creation of accurate and timely notices, publications, and mailings as required by state law. Serves as a resource person for property tax issues and collections. Assists in performing special assessment projects in the tax system, amortizes and collects payments, notifies landowners and taxpayers of assessment amounts and payment options. Serves as a backup in performing financial reporting: reconciles cash drawer, makes adjusting entries, prepares bank confirmations and account balance verifications, manages the debt register, uploads ACH batches, and processes wires. Serves as a backup in performing various financial and tax reports for bonding companies and taxing jurisdictions. Performs customer service by responding to internal and external inquiries and requests for information. Operates all office machines, greets public, answers phone calls, responds to emails. Serves on committees as assigned. Attends trainings and maintains knowledge of relevant procedures, laws and regulations. Other duties as assigned or apparent. Education: High school diploma / GED; and three years of progressively responsible experience in at least one of the following: 1. Experience in project management or system management, 2. County, state, or city government experience, or 3. Experience completing treasurer/auditor/recorder tasks not in a government setting. OR Combination of equal or equivalent education or experience. Requirements: Must possess a valid driver s license and be able to drive in the state of Minnesota.

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