IMSE Department Administrative Assistant Senior

University of Michigan • Dearborn, MI • 1d ago

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Industrial and Manufacturing Systems Engineering (IMSE) at the University of Michigan-Dearborn is seeking a highly organized and motivated Administrative Assistant Senior to join our team. This role is essential in supporting departmental operations across human resources, financial processing, and general administration. Reporting to the CECS Director of Business Operations, the ideal candidate will provide administrative support to the IMSE Department Chair and faculty. The successful candidate will demonstrate excellent attention to detail, strong communication skills, and the ability to work independently and collaboratively in a fast-paced academic environment.

Responsibilities*

Human Resources (50%)

Coordinate all faculty, staff, GSRA/GSI, research fellow, LEO lecturer, and student temporary appointments

Post job openings in eRecruit and faculty ads in Interfolio and on external platforms

Process a wide range of PAR (Personnel Action Request) transactions

Prepare new hire paperwork and draft offer letters for GSAs and LEOs each term

Complete Fraction Calculation forms for GSIs each semester

Partner with digital team to ensure timely Canvas access for GSIs and graders

Coordinate hiring paperwork and onboarding process for visiting scholars

Manage J-1, H-1B, and Green Card processes and maintain visa eligibility records

Financial (40%)

Process routine financial transactions in accordance with university policies

Place faculty orders via M-Marketsite and submit purchase requisitions as needed

Order and maintain office supplies

Assist with Emburse Enterprise reimbursements for faculty and student employees, and submit Emburse reports for department PCard transactions

Process reimbursements for visitors, guests, and students, including senior design project expenses

General Administration (10%)

Assist with scheduling meetings and maintaining calendars

Ensure functionality of office copiers and printers, including supply management and service requests

Manage incoming mail and packages and notify faculty of deliveries

Submit service requests via university dashboards for department needs

Provide responsive email communication to faculty, students, and visitors

Other duties as assigned

Required Qualifications*

Bachelor?s degree or equivalent combination of education and experience

Minimum of four years of progressively responsible administrative support experience

Strong interpersonal skills and ability to work effectively as part of a collaborative team

Proficiency with Microsoft Office, Google Suite, and comfort with learning new systems

Experience managing electronic calendars and using video conferencing tools such as Zoom and Google Meet

Strong organizational skills with the ability to manage multiple priorities and meet deadlines

High attention to detail and ability to adapt to changing needs

Desired Qualifications*

Experience with MPathways/Oracle HR, Procurement, and Financial systems

Prior experience in an academic or higher education setting

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

267284

Working Title

IMSE Department Administrative Assistant Senior

Job Title

Administrative Assistant Sr

Work Location

Dearborn Campus

Dearborn, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Dbn Col Engineering

Department

Dbn Col of Eng & Computer Sci.

Posting Begin/End Date

8/08/2025 - 8/22/2025

Salary

$50,000.00 - $55,000.00

Career Interest

Administration

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