Administrative Services Manager - Fleet Sr. Purchaser
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Administrative Services Manager - Fleet Sr. Purchaser
Salary
$90,767.00 Annually
Location
Nashville, TN
Job Type
Full-Time Civil Service
Job Number
25300E
Department
General Services
Division
Fleet Management
Opening Date
08/07/2025
Closing Date
8/21/2025 11:59 PM Central
Description
Benefits
Questions
Position Description
This position announcement is for Administrative Services Manager - General Services/Fleet, a full-time position in General Services. This position may serve as the Sr. departmental purchaser, a parts and supplies inventory manager, or as a Project Manager for the Department of General Services. This position will also oversee and manage financial transactions for the department and oversee and manage assigned contract agreements from creation thru end-of-life and may oversee a specific program within Fleet. This title may also be utilized in various sections of Fleet Management.
Typical Duties
Oversee accounting and accounts payable activities.
Create and analyze reports to evaluate and manage program outcomes as well as prepare and produce detailed administrative, financial, and special reports.
Assist in the preparation of the budget for General Services Divisions.
Oversee and manage contract agreements and processes.
Review, prepare and submit specifications for procurement.
Monitor and coordinate agreement terms compliance, renewals, and transactions.
Participate in RFQ presentations and evaluations.
Oversee and prepare purchase orders, receipt documents, invoice payments and vendor communication and related items.
Ensure compliance with regulations, policies and procedures.
Supervise employees and evaluate employee performance.
Managed parts and supply inventories and coordinate orders and receiving with vendors.
Communicate with other Metro agencies and contractors both verbally and in writing.
Resolve complex financial and procurement issues.
Attend management meetings, sessions, and conferences to ensure proper financial policy and procedures are followed.
Research, analyze, and interpret inquires and/or problems with vendor invoicing and payments.
Review and approve financial transactions such as invoice payments, journal entries and credit card purchases.
Maintain log of checks for auditing purposes.
Participate in and assign special projects as needed.
May serve as a Project Manager or Coordinator.
Minimum Qualifications
EDUCATION AND EXPERIENCE
Bachelor's Degree and five (5) years of professional experience in government procurement, inventory or project management, of which at least 2 years as a supervisor in a related field.
*Additional experience may be considered in lieu of education (1:1 Ratio)
LICENSES REQUIRED: Valid Driver License
Candidates with accreditations earned in a foreign institute are encouraged to apply.
Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.
Preferred Experience, Knowledge, Skills, and Abilities
Experience using Metro's R12 financial and IProcurement or similar software systems.
Experience following methods, regulations, practices and procedures of government purchasing, inventory or project management.
Experience in business and financial management and administrative principles and practices.
Experience in planning, organizing and supervising comprehensive business and administrative services.
Experience in Microsoft Office products.
We are an equal opportunity employer. All individuals, regardless of personal characteristics, are encouraged to apply. Metro Nashville is committed to selecting the most qualified candidate for each of our roles.
Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.
Requests for ADA or other protected accommodations for the recruitment process should be directed to Human Resources at 615-862-6640.
Full-time, Civil Service positions -
10 Vacation Days per year (increasing after 5 years of service)
1 Sick Day per month
12 Paid Holidays per year
Public Safety - Sworn and Civilian positions -
20 vacation days per year
3 Personal days per year
1 Sick Day per month
12 paid holidays per year
Part-time, Non Civil Service positions - Visit HR and Benefits webpages for more information.
Full-time, Non Civil Service positions - contact hiring department for benefits information
Seasonal/Temporary positions - no benefits offered.
01
Do you have a valid Driver License?
Yes
No
02
What is the highest level of education you have completed?
No diploma
High School Diploma or Equivalent or equivalent
Associate's Degree
Bachelor's Degree
Master's Degree
03
Indicate your professional experience in government procurement, inventory or project management.
No experience
1 - 2 years
3 - 4 years
5 - 6 years
7 - 8 years
9 or more years
04
Describe your professional experience in government procurement, inventory or project management, of which at least 2 years as a supervisor in a related field. If no experience, please @type "N/A"
05
Indicate your years as a supervisor in a related field.
Less than 1 year
1 year
2 or more years
06
Please describe your experience using Metro's R12 financial and IProcurement or similar software systems. If no experience, please @type "N/A"
07
Describe your experience with regulations, practices and procedures of government purchasing, inventory or project management. If no experience, please @type "N/A"
Required Question
Employer
Metropolitan Government of Nashville & Davidson County
Address
Human Resources Department 700 President Ronald Reagan Way, Suite 201 Nashville, Tennessee, 37210
Phone
(615) 862-6640
Website
http://www.nashville.gov/Human-Resources/Employment-Opportunities.aspx
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