Job Title
Administrative Coordinator II
Agency
Texas A&M University Health Science Center
Department
Health Behavior
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all pers p ectives, talents & lived experience s . Embracing varying opinions and perspectives strengthens our corevalues which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service .
Who we are
As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What we want
The Administrative Coordinator II works under general supervision and coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.
What you need to know
Salary: W ill be commensurate based on the selected hire's education and experience.
Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.
Qualifications
Required Education and Experience
Bachelor's degree or equivalent combination of education and experience.
Three years of experience in office administration.
Knowledge, Skills, and Abilities
Knowledge of word processing, spreadsheets, database, and presentation applications. Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organization skills.
Responsibilities
Administrative Office Support
This role provides essential administrative support to ensure smooth daily operations within the department.
Responsibilities include managing data entry, retrieval, and file maintenance, as well as participating in the planning and execution of broader administrative functions.
The position also oversees departmental facilities needs by coordinating maintenance and submitting service requests as necessary.
A key aspect of the role involves facilitating classroom and parking reservations for faculty and visitors and handling routine office purchases such as supplies, furniture, software, and technology.
Additionally, the position serves as a point of contact for questions related to university and departmental policies, ensuring clear communication and consistent application of procedures across the department.
Administrative Faculty and Staff Support
Support for faculty and staff includes coordinating travel arrangements such as transportation, lodging, and itinerary preparation, ensuring compliance with institutional travel policies.
This role is also responsible for processing reimbursement requests in a timely and accurate manner.
It provides administrative assistance with faculty resource procurement, such as placing orders for specialized equipment or instructional materials.
Additionally, the role manages the processing of GAR (Graduate Assistant Researcher) and GAT (Graduate Assistant Teacher) paperwork, helping faculty and department leadership navigate the university's administrative systems to ensure proper onboarding and appointment of graduate assistants.
Student Support
Student support responsibilities include coordinating travel logistics f or students attending conferences or academic events, ensuring all approvals and reimbursements are processed according to policy.
Acting as a first point of contact, this position helps students navigate departmental and university procedures, providing guidance on available resources and administrative processes.
Additional support includes processing student reimbursements and offering administrative assistance to ensure students can effectively engage with departmental operations and opportunities.
Event Coordination and Planning
This position plays a key role in the coordination and execution of departmental events, including faculty meetings, workshops, seminars, and special functions.
Duties include organizing event logistics such as securing venues, preparing materials, managing RSVP lists, and arranging catering or other necessary accommodations.
The role also ensures that parking and classroom spaces are reserved for guest speakers and attendees.
During events, the individual provides on-site support to ensure that operations run smoothly and that all logistical needs are addressed promptly.
The position may also assist with internal event promotion and communication to increase engagement and attendance.
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.? Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.? Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.?
Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums
12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays
Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html) ?and at least? eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) ?each month
Automatic enrollment in the? Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)
Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)
Professional Development: All employees have access to free? LinkedIn Learning (https://linkedinlearning.tamu.edu/) ?training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance) ?for completing a degree while a Texas A&M employee
Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume' or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
