Back to Jobs search

Administrative Assistant

Fedcap • New York, NY • 5h ago

Position Title: Administrative Specialist

Department: Wildcat Operations

Reports To: Manager of Operations

FLSA Status: Non-Exempt

Classification: Full-Time

Wage/Salary: $17 to $21 per hour

Position Summary

Wildcat is seeking a highly organized Administrative Specialist to support the Manager of Operations and Senior Director. This position is vital to the effective operation of Wildcat-managed sites and includes responsibilities such as payroll and billing administration, calendar and meeting management, handling office communications, ordering supplies, and overseeing general administrative functions. The Administrative Specialist also ensures the timely processing of paperwork, manages data and metrics, and provides strong communication with internal and external stakeholders.

What You'll Do

Support the day-to-day administrative needs of the Senior Director and Manager of Operations.

Handle payroll entry and timesheet collection, along with billing reviews and submissions.

Communicate and coordinate with internal departments, vendors, and external partners.

Manage supplies, track expenses, generate operational reports, and maintain documentation.

Respond to employee and client inquiries, ensuring clear and professional communication.

Your Responsibilities Will IncludeAdministrative & Operational Support

Conduct research, compile data, and prepare reports and presentation materials.

Type, file, photocopy, create forms, and maintain records as needed.

Maintain phone and email communication, taking and forwarding messages.

Schedule meetings and coordinate logistics, including location, purpose, and attendance.

Payroll & Billing

Enter payroll, track attendance, and ensure timely and accurate timesheet collection.

Prepare and submit monthly billing statements, contractual invoices, and adjustments.

Assist employees with bi-weekly payroll questions and concerns.

Data & Reporting

Maintain spreadsheets tracking key metrics for attendance and field operations.

Monitor and track departmental expenses for monthly budget reviews.

Vendor & Partner Coordination

Communicate with the Business Solutions Manager/Director of Production for supplies and payroll issues.

Ensure a smooth flow of information between satellite customer sites and Fedcap offices.

Coordinate with Fedcap and partners regarding operational updates and expectations.

Hiring & Documentation

Prepare and manage job requisitions via the ADP RM system, ensuring accuracy.

Maintain administrative files and update operational documents.

Additional Duties

Provide customer service to internal staff and stakeholders.

Perform other duties as assigned by leadership.

You're a Great Fit for This Role If You HaveEducation & Experience

Preferred: College degree in Business Administration or equivalent.

Required: Five (5) years of office experience, including two (2) years in a supervisory or high-responsibility administrative role.

An equivalent combination of education and experience will be considered.

Knowledge, Skills & Abilities

Strong computer skills, including Microsoft Office Suite.

Excellent communication skills-verbal and written.

Ability to handle confidential information with discretion.

High attention to detail and accuracy.

Strong customer service and interpersonal skills across all levels of the organization.

Capable of developing, maintaining, and updating reports and operational documents.

What It Means to Work at Wildcat

At Wildcat, we are committed to helping individuals overcome employment barriers and transition into meaningful work. We operate with integrity, purpose, and a commitment to community impact. Our team values collaboration, transparency, and a strong work ethic to support those we serve and one another.

Work Environment

This role operates in a professional office setting and may require use of standard office equipment such as computers, phones, printers, and filing systems. Reasonable accommodations will be made to enable individuals with disabilities to perform essential job functions.

Equal Opportunity Employer

Fedcap

Go to Apply

Share this job

Similar Jobs

Operations Manager (Senior Associate)

Publicis Groupe • New York, NY • 4min ago

Management & Administrative

Company description Zenith is a full-service media agency with capabilities and expertise across all channels and disciplines. Zenith is part of Publicis Media, the #1 media buying network in the Americas and #2 globally...

4min ago

Go to Apply

Ethics & Compliance Operations Manager

Cushman & Wakefield • New York, NY • 4min ago

Management & Administrative

Job Title Ethics & Compliance Operations Manager Job Description Summary We are seeking an Ethics & Compliance Operations Manager who will be responsible for the day-to-day management and operational effectivenes...

4min ago

Go to Apply

Design Operations Manager

Capital One Services, LLC • New York, NY • 13min ago

Management & Administrative

Design Operations ManagerAs a Design Operations Manager, you will play a central role in enabling our design, product, and operations teams to move faster. You will think strategically about how teams work together and d...

13min ago

Go to Apply

Associate Manager, Strategy & Operations

DoorDash • New York, NY • 14min ago

Management & Administrative

About the Team We're looking for someone to help scale DoorDash's next billion dollar business, DashMart, by growing our in-house food program, DashMart Kitchens. The DashMart Kitchens team is focused on building a new @...

14min ago

Go to Apply

Senior Product Manager, Cloud Operations

Capital One Services, LLC • New York, NY • 15min ago

Management & Administrative

Senior Product Manager, Cloud OperationsSenior Manager, Product Management (PXDP55)Product Management at Capital One is a booming, vibrant craft that requires reimagining the status quo, finding value creation opportunit...

15min ago

Go to Apply

Operations Consulting - Commodities (RightAngle/Endur) - Manager

PwC • New York, NY • 17min ago

Management & Administrative

Specialty/Competency: Operations Industry/Sector: EUR X-Sector Time Type: Full time Travel Requirements: Up to 60% At PwC, our people in operations consulting specialise in providing consulting services on optimising ope...

17min ago

Go to Apply

Senior Program Manager, Digital Sales Operations

Uber • New York, NY • 18min ago

Management & Administrative

About the Role Uber Eats is looking for a highly analytical and operationally minded Program Manager to join our Global Digital Sales Center (DSC) team. This role will be instrumental in driving data-driven strategies th...

18min ago

Go to Apply

Manager, Freight Operations

XPO, Inc. • Carlstadt, NJ • 19min ago

Management & Administrative

Manager, Freight Operations Requisition Id: 381968 Business Unit: LTL Location: Carlstadt, NJ, US, 07072 What you'll need to succeed as a Freight Operations Manager at XPO Minimum qualifications: 4 years of related work...

19min ago

Go to Apply

Enterprise Marketing Manager

Meta • New York, NY • 1h ago

Management & Administrative

Summary: We are seeking an experienced and results-oriented Enterprise Marketing Manager to drive marketing efforts for Meta's enterprise solutions, including WhatsApp Business Messaging and Business AI. In this role, yo...

1h ago

Go to Apply

Executive Vice President, Growth Marketing

Publicis Groupe • New York, NY • 1h ago

Management & Administrative

Company description A division of Publicis Groupe, Publicis Digital Experience is a network of top-tier agencies designed to develop capabilities and solutions to enable growth and provide scaled access to the digital ca...

1h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.