Administrative Assistant 5-WAE(GAPA)
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Administrative Assistant 5-WAE(GAPA)
Salary
$18.04 - $35.40 Hourly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
LDOE50647120-080425EL-GAPA
Department
Education-State Activities
Opening Date
08/06/2025
Closing Date
8/11/2025 11:59 PM Central
Description
Benefits
Questions
About this Job
This is a WAE part-time position, located in Baton Rouge, LA
Office of Governmental, Administrative, & Public Affairs
Job Focus Area
Within the Louisiana Department of Education, the Office of Governmental and Public Affairs coordinates efforts across divisions to effectively develop and implement education policy. Key to this work is precision in executing the requirements of the Louisiana Administrative Procedure Act as well as efficiency in coordination of research and legislative engagement projects conducted by the team.
We are looking for an Administrative Assistant 5 to support policy and legislative affairs team members in administrative and research tasks, providing comprehensive support in rulemaking process management, legislative tracking, and report development.
An ideal applicant would bring superb focus and attention to detail as well as the ability to understand and execute complex tasks. Excellent reading and writing skills are preferred.
Candidates with the following skills and competencies are encouraged to apply:
Learning Actively:The ability to acquire necessary knowledge and skills to improve performance and achieve
organizational goals.
Managing Projects:The ability to initiate, plan, execute, manage, and close-out all project goals within the
established timeline.
Managing Time:The ability to control your time to increase effectiveness, efficiency, or productivity.
Minimum Qualifications
Four years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168080) .
Job Duties and Other Information
Job Duties:
As the Governmental and Public Affairs Administrative Assistant, you will:
Monitor the progress of education policy throughout the Administrative Procedure Act process, reviewing in a timely manner to ensure accuracy of submissions at each step of the process.
Communicate with team members within and across agency divisions regarding relevant steps in the rulemaking process.
Support team members in development and timely execution of legislatively required reports and documents.
Support team members in identification and tracking of legislative instruments during the Louisiana legislative session.
Support team members with research and preparation for policy and legislative issues.
Manages correspondence and established deadlines with discretion and confidentiality.
Establishes and maintains electronic files.
Attends meetings as needed.
Position-Specific Details:
Appointment Type: This is apart-time position and isnot eligible for benefits or paid holidays, andhas a limit to the number of hours worked (maximum of 1245 hours) in a 12 month period, beginning with the first day of employment. The hours belong to the employee and any available hours follow the employee.
Work Schedule: Work days and hours to be determined.
Compensation: The salary offered will be determined based on qualifications and experience.
**Note regarding the advertised pay range: The maximum amounts listed are the maximum salary amounts a person can make over their career andnot the maximum amount we are allowed to pay a new hire .
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy contact:
Louisiana Department of Education - Human Resources
PO Box 94064
Baton Rouge, LA 70804
ldoejobs@la.gov
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service.
Yes
No
02
Rate your ability to learn actively based on our definition: The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.
I have no experience and/or am uncomfortable learning actively
I have limited experience or require assistance to learn actively
I can learn actively
I can learn actively and help others improve their ability to learn actively
03
Explain your rating by providing specific and relevant examples in the box below.
04
Rate your ability to manage projects based on our definition: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.
I have no experience and/or am uncomfortable managing projects
I have limited experience or require assistance to manage projects
I can manage projects
I can manage projects and help others improve their ability to manage projects
05
Explain your rating by providing specific and relevant examples in the box below.
06
Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity.
I have no experience and/or am uncomfortable managing time.
I have limited experience or require assistance to manage time
I can manage time
I can manage time and help others improve their ability to manage time
07
Explain your rating by providing specific and relevant examples in the box below.
08
Are you a current employee of the Louisiana Department of Education? Please note - teachers and other school system employees are not considered employees of the LA Department of Education.
Yes
No
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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