Administrative Support Coordinator - 1426108-4658

Beacon Hill Staffing Group, LLC • Deerfield, IL • 10h ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12893003

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.r\

A Non-Profit organization located in Deerfield is looking for a temporary-to-hire Administrative Support Coordinator to join their growing company. This position is responsible for providing excellent customer service as a key gateway for clients, stakeholders, and employees.

Responsibilities include:

Answer, and/or route calls and emails from the main phone and

inboxes.

Welcome visitors, maintain reception security, perform varied

clerical and office services duties to help keep company running smoothly.

Office services duties include mail handling, weekly supply

inventory maintenance, ordering and restocking of caf and office supplies, and efficient and timely order fulfillment for online orders.

Supports All Staff and large team meetings and events by ensuring

training/conference room configuration is appropriate, ordering and setting up refreshments as needed and assisting event planner; reset space post meeting.

Generates and presents monthly workload volume reports to monitor

performance, understand opportunities for workflow management and advises departments of communicating recommended enhancements.

Determines the most cost effective, appropriate freight/mail method

for outgoing mail and shipments, and executes accordingly; coordinates pick-up and delivery of express/overnight mail services (e.g., UPS, FedEx).

Filing digital expense reports as directed and preparing reports for

review and processing.

Supports HR in the onboarding of new employees, as requested, via

setup of new employee desks/work areas.

Qualifications Required:

3+ years of customer service/administrative experience in a

corporate setting

High School Degree or GED

Microsoft Office Suite proficiency (i.e., Outlook, Word, Excel,

PowerPoint)

Good verbal and written communication skills

Effective organizational and time management skills; detail oriented

and able to multi-task

Excellent customer service skills; strong service orientation to

clients, employees, and other stakeholders

Good basic knowledge of standard telephone systems and other

equipment (e.g., copiers, mail machines, desk computers)

Exhibits a team oriented, collaborative approach to all work

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practiceareas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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