Senior Administrative Assistant - Stormwater

Sarasota County Government • Sarasota, FL • 1d ago

Department:

Public Works

Start Here. Grow Here. Stay Here.

Are you an administrative guru who is great at providing terrific customer service and supporting the Stormwater Department? As a Senior Administrative Specialist, you will provide day-to-day, high-level administrative support to the public and the department.

The pay starts between $23.56 - $25.00/ hour (based on experience), and benefits begin within 60 days of hire. Apply today to join this dynamic team in our Stormwater Department!

About this Position

In this role...

Serve as primary support to the Stormwater Director and liaison with local governments and stakeholders.

Manage executive calendars, phones, meetings, travel, and expense reports.

Independently create presentations and coordinate the departmental events.

Handle, assign, and track information requests and communications.

Organize and maintain a central filing system for the department.

Prepare legal ads for public hearings and manage public request backups.

Support internal communications and maintain employee contact systems.

Represent the department on county-wide communication teams.

Manage Smartsheet systems for action tracking, forms, and automations.

eGenda and Human Resource Support:

Prepare, track, and process Board agenda items, briefings, assignments, and implements ordinances and resolutions.

Coordinate interviews, applicant travel, mandatory training, and liaises with HR for department needs.

Manage performance measures, action items, and maintain organization charts.

Respond to inquiries, compose and edit documents, and provide policy guidance to the Director.

Support major initiatives, board priorities, and trains staff on systems like Workday.

Process Improvement, Procurement, and Special Projects

Handle high-level issue resolution and problem-solving with internal and external stakeholders.

Prepare agenda materials, presentations, and leads coordination of special projects.

Manage office purchases as P-Card holder and provide backup support for procurement processes.

Work Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.

About You

Minimum Qualifications:

An Associate's Degree from an accredited college or university in Business Administration or related field.

Four (4) years of experience in administrative experience with some executive exposure.

-OR- Bachelor's Degree from an accredited college or university in Business Administration or related field AND two (2) years of experience in administrative experience with some executive exposure.

-OR- Six (6) years of experience in administrative experience with some executive exposure at managers discretion.

Valid Florida Driver's License at time of hire.

Preferred Qualifications:

Advanced Professional Certification.

K nowledge of county, state and federal regulations.

Expereince with Word, Excel, PowerPoint, SharePoint, Smartsheet, Microsoft Teams, OnBase, Outlook, Clear Point, and/or Ludic chart.

About Everything Else

Starting Pay Range: $23.56 - $25.00/ hour, based on experience.

Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).

If you are selected to join our team, please click on this link to review the Required First Day Documents (http://www.scgov.net/home/showpublisheddocument/66596/638617478290291353) . You will need to present the following items on your first day:

I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

If your position requires a Florida Driver's License, this must be one of your documents. (Your Florida Driver's License can serve as one of your documents listed in link above - List B Documents.)

U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above - List C Documents.)

Benefits:

Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! C hoose one of three great medical plans, including one with a $0 premium option, with completed preventative visits!

For more information about employee benefits, please click this link or visit SCGov.net (https://www.scgov.net/government/human-resources/employee-health-and-benefits) for additional information.

Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations.

Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)??

A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County - Many Voices, One Team.

We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.

Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service - internally and externally.

A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353.

Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance).

Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.

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