Back to Jobs search

Administrative Assistant - OPWDD Services

Cerebral Palsy Association of the North Country • Canton, NY • 1d ago

Canton, NY (http://maps.google.com/maps?q=Canton+NY+USA+13617)

Job Type

Full-time

Description

Are you a highly organized, detail-oriented professional who thrives in a mission-driven environment? Join our dedicated team as an Administrative Assistant, supporting programs that make a meaningful difference in the lives of individuals and families with unique needs. This position plays a vital role in ensuring the smooth operation of our OPWDD Services programs, helping us deliver high-quality, equitable, and accessible human services to our community.

At our agency, we value collaboration, integrity, and innovation. As an Administrative Assistant, you'll be part of a compassionate and supportive team, contributing to programs that empower people across all income levels and backgrounds. If you're someone who excels at juggling priorities, enjoys being a go-to resource for staff and visitors, and is committed to serving others, we'd love to hear from you.

TITLE: Administrative Assistant - OPWDD Services

REPORTS TO: Directors of OPWDD and Family Services

CLASSIFICATION: Non-Exempt

RATE OF PAY:$20.70 per hour

WORK SCHEDULE: Primarily Monday - Friday, 8:00 AM - 4:00 PM, with some flexibility required to meet the needs of the program and the individuals that we support.Please note that this is a fully onsite role at our Canton, NY, office.

POSITION SUMMARY:The Administrative Assistant supports the OPWDD Services programs by coordinating daily administrative functions, including communications, scheduling, and document management. This role helps advance the agency's mission by ensuring efficient, organized support that contributes to the delivery of equitable, accessible, and high-quality human services for individuals and families with diverse needs.

PRIMARY RESPONSIBILITIES:

1.Responsible for communications and documentation.

a. Drafts, transcribes, edits, and formats correspondence, communications, and program documents.

b. Proofreads for spelling, grammar, layout, and clarity; ensures accuracy of final copy.

c. Prepares and distributes outgoing communications as directed.

d. Monitors, screens, responds to, and distributes incoming communications, including phone calls and emails.

e. Tracks and sends out program-related documents, such as evaluations, Codes of Conduct, timesheets, and newsletters.

2.Responsible for program-specific administrative support.

a. Assists with day-to-day administrative functions for the Waiver Respite program, including recordkeeping, timesheet collection, and support with new hire paperwork.

b. Prepares biweekly Respite payroll and billing submissions for the Human Resources and Finance departments.

c. Supports the Assistive Technology/E-Mod projects by assisting with proposals, bid preparation, record maintenance, and contractor communications.

d. Prepares and mails requests for bids and contracts for Assistive Technology.

e. Tracks and updates documents for Family Support Services and the Housing Subsidy program, as needed.

3.Responsible for scheduling and meeting coordination.

a. Coordinates and maintains the calendars and meeting schedules for the Directors of Family Services and OPWDD Services.

b. Schedules, coordinates, and prepares logistics for internal and external meetings as needed.

c. Records and prepares accurate meeting minutes.

4.Responsible for general office administration.

a. Receives, sorts, and distributes incoming mail.

b. Collects and forwards vouchers and receipts from various sources (e.g., drop box, interoffice mail, fax, etc.).

c. Coordinates office supply orders and manages service requests for equipment repair or maintenance.

d. Manages multiple concurrent projects, processes, and assignments, ensuring quality outcomes delivered on time; assists with project planning, prioritization, and organization to ensure successful project focus and outcomes; follows up with others on project deliverables to ensure project/goal accomplishment within established timeframes.

5.Responsible for the front desk and reception for the office.

a. Serves as the primary point of contact for visitors, clients, and staff entering the office.

b. Greets and assists guests in a professional, welcoming manner in alignment with agency values.

c. Answers and directs incoming calls, ensuring timely and appropriate routing of inquiries.

d. Maintains a tidy and organized reception area.

6.Responsible for other clerical or administrative tasks as requested.

Requirements

Associate degree in an office or business field with office experience preferred or a minimum of five (5) years of Administrative Assistant or equivalent experience is required.

Ability to communicate effectively both orally and in writing with employees and the general public, maintain confidentiality in daily operations, and conduct daily duties professionally.

Excellent organizational, planning, and problem-solving skills required.

Ability to manage multiple tasks and complete duties in a timely manner while working independently.

Must be proficient in Microsoft Office, including Outlook, Word, Excel, and Publisher.

Medium work: Ability to lift and carry up to 25 lbs.

Excellent hand-eye coordination

Ability to sit for long periods of time

Ability to tolerate extensive exposure to a computer monitor/screen

Ability to tolerate extensive use of a computer keyboard.

Salary Description

$20.70 per hour; biweekly pay structure

Similar Jobs

Administrative Assistant - OPWDD Services

Community Health Center of the North Country • Canton, NY • 1d ago

Management & Administrative

Administrative Assistant - OPWDD Services Canton, NY ( http://maps.google.com/maps?q=Canton+NY+USA+13617 ) Job Type Full-time Description Are you a highly organized, detail-oriented professional who thrives in a mission-...

1d ago

Go to Apply

Administrative Assistant

Clarkson University • Potsdam, NY • 2w ago

Management & Administrative

Administrative Assistant (for Construction Engineering Management Program and the NYS Center of Excellence in Healthy Water Solutions) (Potsdam, NY) Position Summary: This is a professional position in which the administ...

2w ago

Go to Apply

Operations Manager - Hauling

Casella Waste Systems Inc. • Potsdam, NY • 3w ago

Management & Administrative

Position Summary The Operations Manager is responsible for overseeing collections activities, container delivery and pickup for commercial, industrial and residential customers, while managing a large team of dispatchers...

3w ago

Go to Apply

(USA) Associate Optometrist - Walmart #3329

Walmart • Potsdam, NY • 1d ago

Hospital & Medical

Position Summary... It's time to see optometry through a new lens. Walmart is revolutionizing healthcare and this your chance to be part of it. A Walmart Associate Optometrist is the clinical partner to the Vision Center...

1d ago

Go to Apply

Non-CDL Delivery Driver / Warehouse Associate - Potsdam, NY

Green Mountain Electric Supply • Potsdam, NY • 2d ago

Retail & Hospitality

Non-CDL Delivery Driver / Warehouse Associate - Potsdam, NY Potsdam, NY ( http://maps.google.com/maps?q=6589+US+11+Potsdam+NY+USA+13676 ) Job Type Full-time Description As a Delivery Driver / Warehouse Associate for Gree...

2d ago

Go to Apply

Senior Medical Technologist - Canton Potsdam Hospital

Rochester Regional Health • Potsdam, NY • 2d ago

Hospital & Medical

Description HOW WE CARE FOR YOUAt St. Lawrence Health, we are dedicated to getting health care right. Our robust benefits and total rewards foster employee wellbeing, professional development and personal growth. We care...

2d ago

Go to Apply

Cardiology Medical Director - St. Lawrence Region

Rochester Regional Health • Potsdam, NY • 2d ago

Hospital & Medical

Description SUMMARY You are the future of patient-focused medicine. With our new models of care, procedures, treatments and technologies, we empower advancement within you. At St. Lawrence Health, an affiliate of Rochest...

2d ago

Go to Apply