Dean's Administrative Assistant, School of Nursing

Quinnipiac University • Hamden, CT • 13h ago

Overview: Quinnipiac University invites applications for the position of Dean's Administrative Assistant for School of Nursing. This position will provide high level executive assistant support for the office of the dean.

About Quinnipiac: Quinnipiac University is a private, coeducational institution located 90 minutes north of New York City and two hours from Boston. The university currently has an enrollment of 9,000 students in more than 130 degree programs through its Schools of Business, Communications, Education, Computing, and Engineering, Health Sciences, Law, Medicine, Nursing, and the College of Arts and Sciences. Our 21 Division I teams have achieved remarkable success, boasting multiple conference titles. This includes a 2023 NCAA National Championship win in ice hockey, a three-time defending national champion women's rugby team, and a trip to the Sweet 16 for our women's basketball team. The Quinnipiac University Poll is nationally recognized as a leader in public opinion research, and the university is consistently recognized by U.S. News & World Report and Princeton Review's "The Best 388 Colleges." The university is in the midst of program expansion and renewal for both traditional and adult learners, attraction of diverse communities, development of innovative corporate partnerships, and construction of an ambitious set of capital projects. For more information, please visit qu.edu. Connect with Quinnipiac on Facebook, Instagram, YouTube, TikTok and X.

Responsibilities:

Supports the School of Nursing's strategic initiatives, mission, vision and values.

Maintain the confidentiality of faculty, staff, and students with respect to personal, academic, and related professional issues that are presented to the dean's office.

Maintain phone coverage, greet visitors and students, take messages, relay information and respond to electronic messaging. Handle high public contact efficiently and professionally.

Have knowledge of Quinnipiac policies and procedures, catalog, and the student resource manual, answer questions within scope of knowledge and authority.

Schedule and maintain electronic calendar for the dean's executive team. Assist with maintaining the electronic School of Nursing calendar of meetings and events.

Maintain general awareness of the timeline for major events and projects; take initiative and look for opportunities to assist, including with the organization, preparation and ordering for receptions, open houses, information sessions, and other university events. Some occasional weekend and evening coverage may be required for special events.

Arrange conferences, meetings and travel as required, notify participants, and arrange for all materials, food, facilities, technical equipment, and support functions. Work with the Director, Business Operations and Administration, to arrange logistics for site visits by accreditation visitors and coordinate arrangements. Assist with the organization, preparation and ordering for receptions, open houses, information sessions and other University events. Schedule and coordinate meetings inclusive of all related logistics.

Use University software to perform duties such as correspondence, spreadsheets, dean's list cards, meeting minutes, reports, presentations, grants, forms and memos. Edit work for accuracy, format, spelling, punctuation and construction. Assure timely completion of all material. Gather and enter data for the preparation of various reports/documents. Attend, document, maintain and post minutes for requested meetings.

Use Quinnipiac's database systems and budgeting software fully and effectively in adherence with university policies.

Create, organize and maintain a filing system for all pertinent data/information related to administration, faculty and staff.

Assist with the supervision of student workers.

Other duties as assigned.

Education Requirements:

High School Diploma or GED required

Qualifications:

Knowledge of secretarial procedures, including high proficiency in word processing

The ability to regularly compose non-routine correspondence

Exceptional organizational skills

Attention to detail

Proficiency with Microsoft Office - Word, Excel, Outlook

Knowledge of elementary accounting, ability to maintain simple line item budgets

Proven ability to collaborate effectively with individuals from varied backgrounds

Special Instructions to Applicants:

TO APPLY:

Applications must be submitted electronically and include a resume, cover letter addressing how your experience supports the requirements of this position.

Please note this is a Grade 7 position in the Clerical & Technical Union.

The hourly rate is $28.07.

Work week is 35 hours per week.

This position requires the successful completion of a Microsoft Office test, proofreading test, and background check.

We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.

Quinnipiac University is an equal opportunity employer and encourages applications from individuals of all backgrounds and experiences. We are committed to fostering an inclusive and respectful community.

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