Senior Administrative Assistant

BAE Systems • Greenlawn, NY • 19h ago

Job Description

At BAE Systems, you will be part of a purpose-driven mission to protect those who protect us. We are a global defense, aerospace, and security company committed to innovation, integrity, and excellence. Our team members thrive in a collaborative environment that values diversity, encourages professional growth, and support work-life balance. Join us and help make a meaningful impact while advancing your career in a company that prioritizes both national security and employee development.

The Administrative Assistant provides high-level administrative support to senior leadership, ensuring efficient operation for the Mission Computing & Optical Sensing Organization. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, detail-orientated, and capable of handling sensitive information with integrity.

Key Responsibilities:

Pro-actively manage MCOS Director calendar and de-conflict meetings as necessary for effective and efficient time management and schedule meetings as requested

Site communications lead for senior leadership information sharing

Proactively and accurately complete expense reports (pre-expense airfare as soon as it is booked; finalize remainder of report upon return)

Plan and execute staff meetings as requested

Manage, record, and disseminate meeting action items

Customer meetings - Logistics support for meetings (parking, visitor info, clearances, signs, food, internet access, hardcopies, action item/attendee sheets)

Knowledgeable on company policies or know where to find and refer when asked

Book travel and make changes as necessary

Required Education, Experience, & Skills

5 years of administrative experience, with at least 2 years supporting senior leadership

Exceptional written and verbal communication skills

Strong proficiency in Microsoft suite (Outlook, Teams, Word, Excel, Powerpoint)

Ability to prioritize tasks, work independently, and maintain a high level of attention to detail

Professional demeanor and strong interpersonal skills

Preferred Education, Experience, & Skills

Bachelor's degree preferred

Experience supporting senior leadership within a defense or aerospace company

Proficiency in collaboration tools such as sharepoint and Concur

Strong project coordination or light project management

Ability to manage complex international travel arrangements

Experience preparing senior-level briefings

Strong judgement and problem solving skills

Pay Information

Full-Time Salary Range: $59149 - $94639

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other @types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

Senior Administrative Assistant

114725BR

EEO Career Site Equal Opportunity Employer. Minorities . females . veterans . individuals with disabilities . sexual orientation . gender identity . gender expression

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