Executive Secretary 1, 2, or 3
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Executive Secretary 1, 2, or 3
Salary
Depends on Qualifications
Location
New Orleans, LA
Job Type
Unclassified
Job Number
DMA-086-2025
Department
Gov-Department of Military Affairs
Opening Date
07/31/2025
Closing Date
8/14/2025 11:59 PM Central
Description
Benefits
About this Job
ANNOUNCEMENT NO. 086-2025 BENEFITS
OPENING DATE:July 31, 2025 Retirement:LASERS
CLOSING DATE: August 14, 2025 Insurance:Medical, Dental, & Vision
Paid Holidays:10 plus proclaimed
*SALARY: Annual Leave: 96 hours per year with tenure increases
MA-616 $43,784 - $54,309 Sick Leave:96 hours per year with tenure increase
MA-617 $46,842 - $58,115
MA-618 $50,128 - $62,192
*Salary indicates typical starting range. Level will be determined by qualifications.
JOB TYPE:Unclassified*
*Current Classified employees must give up their designation to accept this position.
POSITION DESCRIPTION:
Serve as the primary administrative liaison for the Adjutant General, managing all front-office operations including reception, visitor intake, and telephone communications. Ensure professional, timely, and accurate handling of inquiries and requests. Draft, edit, and finalize military and civilian correspondence with a high degree of accuracy, ensuring clarity, correct formatting, and adherence to established protocols. Proofread documents for grammar, punctuation, and consistency. Receive, process, and distribute all incoming mail, certified documents, and official correspondence. Ensure appropriate tracking, routing, and archiving of time-sensitive materials. Maintain accurate records and contact data for key internal and external stakeholders, including commanders, J-staff directors, elected officials, NGB representatives, out-of-state TAGs, and high-priority retirees. Ensure readiness of emergency contact and continuity data. Monitor the Adjutant General's calendar to maintain awareness of upcoming engagements; prepare meeting materials, confirm administrative details, and ensure readiness for internal and external meetings. Support timekeeping and performance tracking systems such as LaGov CATS and Continuous Performance Management (CPM) for select employees. Monitor personnel files for completeness and compliance, including emergency contact updates and personnel action forms. Manage the initiation, amendment, and revocation of military orders. Maintain a secure and organized order tracking system, both hard-copy and electronic. Support coordination of protocol functions, senior leader invitations, and official social functions, including spousal coordination when appropriate. Participate in internal staff meetings and synchronization huddles to support alignment of executive priorities and cross-functional coordination. Serve as a key point of continuity during steady-state and emergency operations. Be available to support extended hours during weekend drills, activations, or real-world events requiring sustained executive operations and flexible scheduling. Maintain office supply levels and assist team members with routine administrative and clerical needs. Attend required training to remain compliant with state employment standards. Perform additional duties as assigned in support of the Adjutant General and the Office of the Adjutant General. Coordinate and occasionally travel in support of the Adjutant General's mission. Perform other duties as assigned.
GENERAL REQUIREMENTS:
Must have a valid Driver's License, Social Security Card and Birth Certificate.
Must be available to report to duty during emergency or disaster situations for extended hours over an extended period of time. Other periodic travel may be required.
Must meet physical requirements to perform functions of the position.
Must attend/complete all Louisiana Military Department (LMD) annual training and other training required for the position.
Must adhere to the Code of Ethics and foster a Sexual Harassment-Free Environment.
CONDITIONS OF EMPLOYMENT: By submitting an application for employment with the Military Department, the applicant agrees to the following conditions of employment:
All LMD positions require in-office attendance. This is not a remote position.
Salary is paid by Electronic Funds Transfer (EFT) / Direct Deposit Only. A checking or savings account is required for employment.
For positions requiring computer/email access selected applicant must qualify to obtain a Department of Defense Common Access Card (CAC) Card and maintain eligibility.
LMD is a substance abuse and drug free workplace. The selected applicant must pass a pre-employment background investigation and pre-employment drug test. Thereafter, all employees are subject to random drug testing.
To become an employee of the LMD you must be a current member of the Louisiana National Guard or eligible for membership in the Louisiana State Guard.
The selected applicant must pass a pre-employment criminal background investigation prior to employment.
APPLICATION PROCEDURES:All Applicants must complete a LANG-LMD-H Form 10 (State Application) and attach a legible copy of their Official Birth Certificate, Driver's License and Social Security Card. Resumes are optional and will not be accepted unless they are submitted with the LANG-LMD-H Form 10 (State Application).
State Application: The LANG-LMD-H Form 10 (State Application) is located at
http://geauxguard.la.gov/join-us/state-technician-vacancies
Application(s) must be submitted to the appropriate LMD Human Resources point of contact below by the Close Date, no later than 12:00 a.m. CST:
SFC Juan Rossell
LMD-HR (Jackson Barracks)
6400 Saint Claude New Orleans, LA 70117
Email:juan.c.rossell.mil@army.mil
Office: (504) 278-8034
Equal Opportunity Employer and State as a Model Employee (SAME)
Benefits for unclassified employees are determined by the individual hiring authority.
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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