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Administrative Assistant

CTG • Oakland, CA • 1d ago

CTG is seeking to fill an Administrative Assistant opening for our client in Oakland, CA.

Location: Oakland, CA

Duration: 2 months with the potential to go permanent

Duties:

Provide department leaders with recommendations and consultation to improve teamwork across the organization

Seek to find areas of opportunity and creative problem solving

Manage ad hoc projects and analysis for the department as needed

Learn new processes within the Company to educate and support teams for their own use

Lead & coordinate department administrative activities working collaboratively with other admins in Function - Sets a tone of inclusion & collaboration with the Functional Admin Team to solicit new ideas to advance the function as needs evolve.

Manage complex calendars and schedules, book and arrange travel, including organizing detailed itineraries, complete expenses reports, etc.

Prepare reports, collect and analyze information; prepare presentations.

Handle conference room set-up including telepresence meeting set-up for virtual and hybrid team members; coordinating with IT if necessary

Format information for internal and external communication - memos, emails, presentations, reports

Coordinate with extended Admin team for maintenance of organization charts and Division distribution lists

Manage support for monthly Functional department Meetings: Schedule meetings, solicit agenda items, manage logistics, catering, and help connect remote participants as required. Engage to define & plan R&D functional events as required.

Monthly Budget Support - Generate salary spreadsheets, track monthly budget reports, identify and track any discrepancies.

Support department on an as needed basis - such as: office supply orders, shipping, sorting mail.

Coordinate functional and team celebrations

Provide back-up administrative coverage to other leaders as needed

Excellent verbal and written English communication skills and the ability to interact professionally with a diverse group are required.

CTG does not accept unsolicited resumes from headhunters, recruitment agencies, or fee based recruitment services for this role.

To Apply:

To be considered, please apply directly to this requisition using the link provided . For additional information, please contact Laura Dominguez at 716-887-7203 or laura.dominguez@ctg.com . Kindly forward this to any other interested parties. Thank you!

The expected base salary for this position ranges from $ 32.00 to $ 34.00 per hour. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, market factors, and where applicable, licensure or certifications obtained. In addition to salary, a competitive benefit package is also offered.

About CTG

CTG, a Cegeka company, is at the forefront of digital transformation, providing IT and business solutions that accelerate project momentum and deliver desired value. Over nearly 60 years, we have earned a reputation as a faster and more reliable, results-driven partner. Our vision is to be an indispensable partner to our clients and the preferred career destination for digital and technology experts. CTG leverages the expertise of over 9,000 team members in 19 countries to provide innovative solutions. Together, we operate across the Americas, Europe, and India, working in close cooperation with over 3,000 clients in many of today's highest-growth industries. For more information, visit www.ctg.com .

Our culture is a direct result of the people who work at CTG, the values we hold, and the actions we take. In other words, our people define our culture. It's a living, breathing thing that is renewed every day through the ways we engage with each other, our clients, and our communities. Part of our mission is to cultivate a workplace that attracts and develops the best people, reflected by our recognition as a Great Place to Work Certified company across many of our global operations.

CTG will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of all applicable local, state, and federal laws.

CTG is an Equal Opportunity Employer. CTG will assure equal opportunity and consideration to all applicants and employees in recruitment, selection, placement, training, benefits, compensation, promotion, transfer, and release of individuals without regard to race, creed, religion, color, national origin, sex, sexual orientation, gender identity and gender expression, age, disability, marital or veteran status, citizenship status, or any other discriminatory factors as required by law. CTG is fully committed to promoting employment opportunities for members of protected classes.

CTG

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