Assistant Building Manager - JR30410-3800

The University of Chicago • Chicago, IL • 2h ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12886143 Department

PSD Administration: Facilities

About the Department

The Division of the Physical Sciences (PSD) is a division whose history is arguably the richest of any such division in any university in this country. The scientists of the Physical Sciences Division have advanced and defined new fields of discovery, and this tradition of innovation continues today. The division includes the academic departments of Astronomy and Astrophysics, Chemistry, Computer Science, Geophysical Sciences, Mathematics, Physics, and Statistics. In addition, PSD includes a number of interdisciplinary research institutes and centers, including the Enrico Fermi Institute, the James Franck Institute, the Kavli Institute for Cosmological Physics, and the Institute for Biophysical Dynamics. Many of our researchers have joint appointments at Fermi National Accelerator Laboratory and Argonne National Laboratory, as well as joint affiliations with other Chicago based research institutions such as the Toyota Technological Institute of Chicago, Adler Planetarium, the Museum of Science and Industry and the Field Museum, to name a few.

Job Summary

Reporting to the Director of Facilities for Chemistry and JFI (The James Franck Institute), the Assistant Building Manager supports the daily operation, maintenance, and renovation work of divisional buildings including ones with highly technical laboratories in the Gordon Center for Integrative Science.

Responsibilities

Manages day-to-day operations of highly technical lab facilities,

and also offices, conference rooms, common areas, storage spaces.

Performs daily building inspections by identifying maintenance

issues, forwarding/submitting work orders, and tracking the progress of the work orders.

Supports construction project renovations, including participating

in meetings with users, architects and/or contractors to ensure compliance with building standards and assisting with and sending notices out concerning scheduled shutdowns and unscheduled service disruptions.

Manages the planning and execution of office reconfigurations for

personnel, and when possible, assembles/disassembles and moves furniture as needed.

Maintains database of building occupants, gates, key codes, room

locations, phone numbers.

Distributes keys and local GCIS card reader access to faculty,

students, and staff and maintains distribution records.

Manages relationship with custodial services and assures unit needs

are being met.

Coordinates building related issues with GCIS dock manager and/or

dock staff.

Maintains unit files and records including building code reports,

project reports, and quality control reports.

Supports the coordination of maintenance of facilities, grounds

and/or equipment. Receives requests for facilities services and coordinates delivery of appropriate services. Utilizes specialized skills and on-the-job experience to conduct inspections of buildings, equipment and/or surrounding grounds for deficiencies and potential safety, health, or code problems.

Prepares written reports summarizing findings and recommends

solutions. Typically coordinates package receipt and delivery; coordinates movement of equipment and materials, including ensuring proper and timely set up of employees in new office space; maintains building security, including maintaining building keys; and maintains information on building blueprints, space utilization data and equipment.

Assists in developing and managing facilities budget, purchasing

supplies and equipment, developing facilities-related policies and procedures and coordinating renovation and other facilities-related projects. May assist in coordinating the work of contractors with a limited degree of supervision.

Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

Preferred Qualifications

Education:

Bachelor\'s or associates degree in facilities management,

engineering, a core science discipline or a related field.

Experience:

Background in building management, facilities operations, or a

related role in research facility oversight.

Technical Skills or Knowledge:

Contract and purchasing methodology and terminology.

Reading design drawings and submittals and manipulating basic CAD files.

Skilled with basic chemistry materials, equipment and common protocols.

Knowledge of HVAC, electrical, plumbing, and mechanical systems.

Proficiency in Microsoft Office and fa

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