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ADMINISTRATIVE SPECIALIST III\
Rev:1/2025
Department: Health Department\
Reports To: Health Department Director/Health Officer
Position Summary\
Under the administrative supervision of the Health Department
Director/Health Officer, the\
Administrative Specialist III is a non-exempt position under the FLSA.
The employee in this position\
performs administrative and accounting responsibilities associated with
the smooth operations of the Marion\
County Health Department. The Administrative Specialist III is
responsible for medical billing health\
department accounts. The employee in this position is frequently
expected to act independently and may\
supervise other clerical personnel.
Essential Functions
Greet clients and visitors in a professional, courteous manner.
Answer phone calls, schedule appointments, assist with patient check-in,
and provide information
regarding health department services.
Collect patient fees, issue receipts, and reconcile daily cash
transactions.
Ensure confidentiality in compliance with HIPAA regulations.
Prepare and maintain records of financial documents and account reports
on all health department
programs.
Prepare and keep record of monthly, quarterly, and annual financial
reports and submit to Director.
Verify patient insurance eligibility and resolve billing discrepancies.
Prepare and submit medical claims accurately and in a timely manner,
ensuring compliance with all
insurance requirements and billing regulations.
Generate and distribute billing statements.
Contact insurance companies to resolve and reconcile claim denials and
maximize reimbursement.
Ensure the health department maintains and renews contracts with
relevant insurance companies.
Receive payments on billings and record proper entries on client billing
records.
Deposit collected fees and prepare breakdown of grant receipts and other
monies.
Prepare and submit monthly WIC affidavits and WIC time study information
to the state.
Record expenses and receipts.
Submit monthly vouchers for payments, distribute, and mail to
appropriate individuals.
Assist with answering phones and other front desk duties during
exceptionally busy times, or in the
absence of assigned personnel.
Support office operations with general clerical tasks, including filing,
faxing, and managing office
supplies.
Use electronic health record and input demographic, insurance, and
payment information.
Coordinate and schedule outreach vaccination clinics.
Travel to various clinics and events throughout the county.
Assist in collecting and sorting mail, daily postage, and mailings.
Maintain and complete annual county health department inventory.
Attend billing meetings and billing symposiums as requested by the
health department director.
Assist in planning, organizing, and executing the departments annual
health fair.
Provide new employee training as needed to ensure continuity in clerical
matters.
Administrative Specialist III\
Health Department\
\
Marginal Functions
? Participate in preparedness activities including exercises, workshops,
and training.
Respond to public health emergencies as needed.
Other related duties as deemed necessary or as assigned.
Minimum Position Requirements
Experience: One to three years of medical billing, clerical, and
accounting or related experience is\
required. Employee is expected to have acquired the necessary
information and skills to perform\
the job reasonably well after one year in the position.\
\
Education: Technical certification, technical degree, or some college
level education is preferred.\
High school diploma required. Necessary to have completed a computer
course along with courses\
in accounting or bookkeeping or equivalent training and experience.\
\
Skills: Considerable knowledge of report preparation, accounting
principles and practices and office\
procedures and policies. Meticulous, accurate, record keeping is
required. Mathematical abilities.\
The ability to receive, interpret and follow instructions. The ability
to understand and complete\
insurance forms. Excellent interpersonal and communication skills
required. The ability to operate\
a fax machine, @typewriter, computer, calculator, and other office
equipment.\
\
Problem Solving: Day-to-day problem solving exists in this position.
Problems include dealing with\
patient accounts, coordinating the different programs within the
department, and obtaining\
necessary information from patients.\
\
Decision Making: Day-to-day decision m
