Administrative Assistant II

Para Los Ninos • Los Angeles, CA • 2h ago

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About PLN

Founded on Skid Row in 1980, Para Los Nios provides education and wraparound support, serving over 10,000 children, youth, and families annually in some of the most underserved areas in Los Angeles. PLN fosters pathways to success by striving for excellence in education, family support, and comprehensive social-emotional, and community-based services.Through early education, TK-8th grade education, youth workforce services, and family and community services Para Los Nios model provides a comprehensive, holistic approach to break the cycle of poverty and help children and youth thrive.

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Position Overview

Under the supervision of the Vice President of External Affairs, the Administrative Assistant II, will be responsible for assisting in numerous administrative operations, coordinating team meetings, supporting various projects as needed for the External Affairs team, and other duties as assigned.

Duties

Lead coordination of logistics for internal and external meetings, including securing venues, arranging catering, and managing schedules for weekly team meetings, the annual team retreat, and other key gatherings.

Manage the organizations general inbox, ensuring timely triage and assignment of inquiries to the appropriate team members.

Provide high-level administrative support to the Vice President of External Affairs, including complex scheduling and calendar management.

Process financial transactions such as check requests, credit card reconciliations, and expense reports in collaboration with the Finance team, ensuring accuracy and timely submission.

Provide administrative support to the External Affairs team, including document management, file organization, and preparation of materials for meetings and outreach efforts.

Oversee inventory and procurement of office and stationery supplies, ensuring consistent availability and cost-effectiveness.

Meet regularly with the VP of External Affairs to review priorities, track deliverables, and support team alignment on key initiatives.

Support execution of department-wide communications and mailings, including donor acknowledgment letters, annual reports, and invitations to signature events such as the annual gala.

Contribute to planning and execution of organizational events, assisting with logistics, materials, and on-site coordination as needed.

Knowledge, Skills, Abilities, and Other Characteristics

High school diploma or G.E.D. required; bachelor's degree in applicable field of education from a regionally accredited college or university preferred.

Minimum of one year of experience providing administrative, clerical, and project management support within the public rel

ations and/or marketing space.

The ability to write clear, concise content under tight deadlines and work effectively both independently and as part of a team.

Highly organized with meticulous attention to detail and the ability to manage multiple projects simultaneously while meeting deadlines.

Proficient in Microsoft Office Suite and general computer applications, with experience maintaining accurate digital records and navigating social media platforms and web protocols.

Strong written and oral communication skills in English are required, and we celebrate linguistic diversity, valuing the unique perspectives and strengths that multilingual team members bring to our organization.

Travel Requirements: Up to 50% within Los Angeles County; Valid CA Class C driver's license, personal vehicle, and California automobile insurance required.

Physical Requirements

To perform this job the individual must be able to carry out all essential functions satisfactorily.

Reasonable accommodations may be made to enable qualified individual with disabilities to perform the essential functions of the job.

Approximately 50%of time is spent sitting, while frequently required to walk, stand and bend.

Must be able to speak and hear well.

Good vision is imperative.

Occasionally required to stoop, kneel, crouch or crawl.

Employee will be required to lift and/or move up to 25 pounds without assistance.

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