Executive Assistant/Finance Assistant

Robert Half • Los Angeles, CA • 19h ago

Description

We are looking for a skilled Executive Assistant to provide comprehensive support to senior leadership in a fast-paced school setting. This contract-to-permanent position is based in West Los Angeles and offers a unique opportunity to contribute your expertise in administrative coordination and finance-related tasks. Ideal candidates will demonstrate exceptional organizational skills and a proactive approach to meeting the needs of executives. Candidates should have exposure to accounting and finance in addition to an administrative skill set. On side 5 days a week.

Responsibilities:

Manage executive calendars, ensuring appointments and meetings are scheduled efficiently.

Coordinate and arrange complex travel plans, including booking flights, accommodations, and transportation.

Facilitate preparation for executive meetings, including gathering relevant documents and creating agendas.

Oversee accounts payable processes and assist with financial documentation.

Support annual financial reporting activities by organizing and compiling necessary information.

Perform accounting entries and resolve discrepancies in financial records.

Act as a liaison between executives and internal teams to ensure smooth communication and task execution.

Handle confidential information with discretion and professionalism.

Monitor deadlines and follow up on action items to ensure timely completion.

Provide general administrative support, including correspondence and document management.

Requirements - Minimum of 3 years of experience as an Executive Assistant, preferably with a background in finance or accounting.

Proficiency in calendar management and scheduling tools.

Strong skills in coordinating and arranging travel plans.

Familiarity with accounting processes, including accounts payable and financial reporting.

Ability to perform accurate accounting entries and resolve account discrepancies.

Excellent organizational and time-management abilities.

Strong communication skills, both written and verbal.

High level of discretion when handling sensitive information. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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