Become a member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems.
Our Mission
We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us!
Tasks and Duties
· Review all service provider invoices for appropriate documentation, provisions and approval prior to payment
· Ensure proper and timely entry of invoices, expense reports, check requests, etc. into financial systems
· Monitor and manage accounts, including statement reconciliation to ensure the timely payment of all open invoices.
· Review data to identify unresolved payment issues, gaps in internal and external processes, and payment trends.
· Proactively identify challenges in our payment and billing processes and assist the network in developing action plans to improve.
· Provide visibility to high-risk areas, and issues.
· Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding
integrity and pride.
· Effective communication with each vendor, service provider and district on all open invoices with escalations on items that are at-risk or past due.
· Build and maintain strong, collaborative relations with vendors and the internal network.
· Update internal systems with detailed notes listing actions and timely follow-up.
· Ensure service provider profiles are kept current and reflect corporate requirements
· Respond to all service provider inquiries and reconcile vendor statements monthly and quarterly.
· Research, reconcile and resolve invoice discrepancies
· Responsible for check research and stop payment requests as outlined
· Accountable for check stock and check security
· Assist with month end closing by identifying any necessary reclassifications and accruals
· Assist with other projects, ad-hoc data analysis and other tasks as assigned by the management team.
· Understanding of Expeditors systems to easily navigate, resolve issues and perform outlined responsibilities
· Display willingness, without request, to aid and assist team members
· Works with internal customers in Operations to provide support and assist with cost accounting and billing
· Knowledge of Expeditors internal billing processes and accounting systems and minimum one year of relevant experience in Accounting and/or industry
· Technically proficient and have strong accounting, analytical, financial modeling, and research skills
· Excellent organization skills and detailed-oriented
· Motivated self-starter and work with urgency
· Ability to thrive in a fast-paced and dynamic environment · Proficient in MS Office applications (specifically Excel), and financial query tools (Hyperion Financial Management is a plus)
· Excellent written and oral English communication skills · Experience working with the Microsoft Word, Excel, OneNote, and Outlook
WHAT WE EXPECT FROM YOU:
Expeditors Key Performance Expectations:
Exceptional Customer Service:
Exceeds customer expectations by anticipating, understanding and meeting needs. Is proactive and when issues arise, is timely and resolute in solving problems, including escalating to management when necessary. Builds rapport and exhibits empathy during interactions and consistently strives to improve customer satisfaction with customers. (This skill expectation applies both externally (customers, service providers) and internally (other Expeditors offices/employees).
Job Execution:
Consistently completes quality work that matches job expectations. Is committed to operational excellence and continuous improvement for own job function and across the network. All activities are compliant with company policies/procedures and code of business conduct and with government regulations.
Reliability:
Consistently meets deadlines. Is punctual and can be relied on for planning purposes. Is organized, manages own time effectively and can prioritize.
Collaboration:
Displays a willingness to accomplish not only his/her own job responsibilities without the need for constant prodding but is willing, without request, to aid and assist others to the benefit of the company and/or customers. Works in harmony with superiors and fellow workers without incident or delay.
Communication:
Effectively listens to others and communicates (verbal and written) in a professional manner, both internally and externally. Provides relevant and timely information to co-workers, customers and service providers. Answers phone calls and responds to voicemails, emails and other communication according to Expeditors' standards.
Culture:
Exhibits and promotes the company's 10 cultural attributes: Appearance, Attitude, Confidence, Curiosity, Excellence, Integrity, Pride, Resolute, Sense of Humor, and Visionary.
Personal Growth and Development:
Participates in training within the company's guidelines, completing at least 52 hours of relevant training per year. Completes required training in a timely manner with minimal reminders. Pursues professional development goals for self, including participating in a development plan as appropriate.
Bachlor's Degree
Strong analytical skills
Detail-oriented
Outstanding organizational skills
Ability to communicate clearly both verbally and through email
Intermediate level Microsoft Excel
10 Key by touch
Paid Vacation, Holiday, Sick Time
Health Plan: Medical, Prescription Drug, Dental and Vision
Life and Long-Term Disability Insurance
401(k) Retirement Savings Plan (US only)
Employee Stock Purchase Plan
Training and Personnel Development Program
Up to 26 work from home days annually
Salary: $48000 to $52000
All your information will be kept confidential according to EEO guidelines.
