41813BR
Extended Job Title:
Business Manager - Finance
Position Description:
Manages personnel and budgetary matters for a department or college. Exercises discretion and independent judgment to oversee the activities of staff and the financial processes to ensure fiscal responsibility of department/college. Ensures staff and faculty have the resources to complete their work. Usually serves as a hiring manager and employee service coordinator.
Requisition ID:
41813BR
Travel Required:
Up to 25%
Major/Essential Functions:
Financial Strategy & Leadership
Develop and implement financial strategies to drive the organization's goals and long-term sustainability. Provide timely and accurate analysis of budgets, financial reports, and financial trends to assist the executive team in decision-making.
Create, develop and lead annual budgeting processes, collaborating with the leadership team.
Prepare monthly, quarterly, and annual forecasts and financial models.
Monitor financial health and operational efficiency.
Financial Management and Compliance.
Manage the financial activities for US PREP, working closely with program staff, the College of Education (COE) Research Office, Office of Research Services (ORS), and Financial Accounting to ensure accurate financial reporting and procedural compliance for all funding.
Manage the budget(s) (i.e., grants, sub accounts, contracts) and fiscal activities for all events including processing budget revisions, monthly reconciliations, and working with the College of Education Research Office, ORS, and Financial Accounting to ensure program funding agency, state/federal, and TTU compliance.
Provide the program manager with budget information for expenses and contracts related to convening, meetings, and events. Oversee the submission of purchases, non-employee consultants, and university provider travel reimbursements.
Oversee, monitor and track p-card/TAC transactions, review cardholder statements and receipts for reconciliation of payment purposes, and ensure compliance with policies and procedures.
Serve as backup for all p-card/TAC matters, auditing and reconciling p-card transactions, travel, and purchasing.
Perform monthly reconciliation for all funds. Review all charges and submit deposits to US PREP accounts.
Provide resolutions for budget-related questions to all US PREP staff, including invoice payment status, event planning, and travel reimbursement-related questions.
Budget Preparation and Reporting
Work closely with the Executive Director and necessary others to prepare budgets and submission documents for new funding opportunities. Liase with the funding agency, TTU Office or Research Services, Institutional Advancement Office and Accounting Services and PI/executive director as necessary to address questions.
Prepare annual financial reports as needed and required by the funding agency, ensuring all sections are thoroughly completed.
Facilitate the grant close out process with PIs and ORA.
Work with each provider's grant office on the submission of budgets, sub-recipient forms, MOUs, and monthly subcontractor invoices.
Human Resources Management
Facilitate the new hire process to include job posting and onboarding actions in accordance with TTU systems and processing one-time employee payments. Process personnel action forms (ePAFs), one-time payment (EOPs), create new positions, post positions, process candidates through Kenexa, onboard new employees, and certify I-9s.
Grant Funded?:
Yes
Minimum Hire Rate:
4000
Pay Basis:
Monthly
Work Location:
Lubbock
Preferred Qualifications:
Strong financial acumen and experience with financial management.
Excellent leadership, communication, and interpersonal skills.
Proven ability to develop and implement strategic plans.
Strong organizational and problem-solving abilities.
Proficiency in business and financial software applications.
Ability to learn new software (e.g. Smartsheet, SharePoint) and adapt to organizational business strategies.
Department:
US PREP National Center
Required Attachments:
Cover Letter, Professional/Personal References, Resume / CV
Job Type:
Full Time
Job Group:
Mid-level Other Admn
Occasional Duties:
Event Planning and Management (Secondary Duties)
Assist the project manager in planning US PREP Leadership Convening and other program meetings or events.
Support the facilitation of all program events, including participant travel, travel reimbursements, facility rentals/lodging, invitation notices and attendee management, catering, and all other arrangements needed to set up meetings or events.
Assist US PREP providers with travel arrangements and reimbursements of expenses for all US PREP Center program convening.
Shift:
Day
Required Qualifications:
Bachelor's degree and four years of experience developing or managing programs or projects. Additional job related education may be substituted for the required experience on a year-for-year basis.
Does this position work in a research laboratory?:
No
About the Department and/or College:
Over the past decade, US PREP has secured more than $70 million in external funding for the College of Education. In 2024 alone, the organization brought in $17 million in new grants/contracts, with annual funding typically ranging between $5-7 million in new awards and contracts. US PREP's annual operating budget is between $5-6 million per year. The Business Manager plays a central role in sustaining and stewarding this critical portfolio of resources.
Safety Information:
Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.
Pay Statement:
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.
EEO Statement:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.
About the University:
Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.
