Administrative Assistant

Johnson, Mirmiran, and Thompson Inc. • San Antonio, TX • 20h ago

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,400 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT, is currently ranked #50 on Engineering News-Record's list of the Top 500 Design Firms.

Why JMT: Our San Antonio office is quickly growing and full of energy ready to combine 2 offices into 1 brand new space with a building full of amenities (such as a gym, a renovated café on site, 24-hour security and a parking garage). We are located on the northwest side of San Antonio, a vibrant area with quick access to many key corridors. JMT is a company that promotes our employees and values morale with events throughout the year such as picnics and year end celebrations. Come and see what we are all about!

Position summary: JMT is seeking a Full-Time Administrative Assistant for their San Antonio, Texas Office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. The successful candidate will be a self-starter and responsible for administrative duties supporting the Texas Local Office Leadership in San Antonio and other Texas offices as needed. The candidate will also greet and receive visitors and clients (in person, virtually, and over the phone) in a professional and courteous manner. Qualified candidate must have 5 or more years of administrative experience and be proficient in the use of Microsoft Office Suite. This is a full-time, in-office opportunity. This position is not eligible for employer based sponsorship with the exception of the TN visa classification.

Essential Functions and Responsibilities

Communication

Create and manage distribution of office news materials in collaboration with the Office Leader

Provide text and photo document notable office /employee achievements for the company intranet.

Operational

Coordinate and support for new office move for 60 plus employees,

Coordinate meeting logistics (location, attendees, itineraries) and tenant issues with the building management.

Support Region Wide Career Fair strategy, coordination, and logistics.

Manage and coordinate with vendors as needed for office supplies to maintain office functionality.

Process incoming/outgoing mail.

Maintain a clean, neat, and orderly reception area, conference room, and common areas (such as employee breakroom and storage room).

Staff Support

Coordinate scheduling of training, conferences, and travel arrangements for applicable staff.

Plan team building, office events, lunches, gatherings, awards presentations, etc.

Coordinate interview schedules with potential new hires.

Support office leadership expense reports and process corporate card expense reports monthly

Document editing and correspondence as requested by project managers.

Assist with administrative tasks on various projects (such as subconsultant agreements and progress reports).

Assist HR with new hire processing of I-9 documentation, new hire photo, and request badge.

Prepare and track via DocuSign subconsultant agreements and coordinate appropriate document control.

Print and bind documents as needed.

Nonessential Functions and Responsibilities

Support other Texas offices with the above duties, as needed

Perform other related duties as assigned

Required Skills

Proficiency using DocuSign, Word, Excel, Outlook, Teams, PowerPoint and other MS Office software.

Ability to manage multiple assignments simultaneously

Ability to prioritize tasks

Proficiency using PCs and Windows

Required Experience

High school diploma or equivalent

Minimum of 5 years of relevant administrative experience

Working Conditions

Work is performed within a general office environment. Work is generally sedentary in nature, but may require occasional standing and walking. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment. In the short term, during the office move, there could be some travel between offices and more activity during coordination responsibilities.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.

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