Administrative Coordinator 1 - 3
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Administrative Coordinator 1 - 3
Salary
$1,820.00 - $3,120.00 Monthly
Location
Jefferson, LA
Job Type
Classified
Job Number
211235
Department
LDH-Jefferson Parish Human Services Authority
Opening Date
07/29/2025
Closing Date
8/12/2025 11:59 PM Central
Description
Benefits
Questions
About this Job
At JPHSA, we are committed to providing quality behavioral health, developmental disabilities, and primary care services and supports. Make a difference in the community and join our team today.
We are seeking a highly organized and detail-oriented professional to join our team as anAdministrative Coordinator. The ideal candidate will possess strong multitasking abilities, excellent time management skills, and a proactive approach to administrative support. If you thrive in a fast-paced environment and are committed to efficiency and accuracy, we encourage you to apply.
An ideal candidate should possess the following competencies:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
Minimum Qualifications
No experience or training is required.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168040) .
Job Duties and Other Information
Job Duties:
As an Administrative Coordinator, you will,
Provides confidential clerical and administrative support, including but not limited to scheduling meetings and taking minutes.
Receives, sorts, and distributes incoming mail; prepares outgoing mail; and maintains the postage machine to ensure proper funds are available.
Submits electronic requests for Information Technology Department and Facility Asset & Risk Management Department support.
Maintains a supply inventory. Assists staff with obtaining supplies from in-stock inventory.Keeps supplies organized and replenishes as needed.
Prepares purchase authorizations and obtains appropriate signatures.
Serves as the Records Manager for the Finance Operations Division; coordinates the retrieval and pick up of requested files from JPHSA's archived records. Coordinates the destruction of records with the Records Officer; manages the process of physically destroying the records earmarked for destruction.
Serves as the Finance Operations Division timekeeper. Receives timesheets, reviews for accuracy of time calculations and completeness of entry; enters hours of work into LaGov.
Supports year-end audit preparations such as mailing grant invoices and contracts
Reviews the JeffCare Self Pay Report provided monthly by the Revenue Cycle Analyst for following up with patients on outstanding balances
Receives phone calls and walk-ins for account information and provides information on outstanding balances.
Reviews accounts monthly to determine what accounts are delinquent and what JPHSA amounts are collectable.
Sends reminder letters monthly on delinquent accounts and scans a copy into the electronic health record.
Contact individuals served by phone to collect the account balances and document conversations within the electronic health record.
Position-Specific Details:
Appointment Type: Probational, Promotional, or Job Appointment
Career Progression: This position participates in a Career Progression Group and can be filled as an Administrative Coordinator 1, 2, or 3.
Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday - Friday.
Compensation: The salary offered will be determined based on qualifications and experience.
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy, contact:
Enjoli Lewis
Jefferson Parish Human Services Authority
3616 S. I-10 Service Road West, Metairie, LA 70001
elewis@jphsa.org
504-838-5426
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.
1= I have no experience and/or am uncomfortable accepting direction
2= I have limited experience or require assistance to accept direction
3= I can accept direction
4= I can accept directions and help others improve their ability to accept direction
02
ADi: Explain your rating by providing specific and relevant examples in the box below.
03
AEI: Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.
1= I have no experience and/or am uncomfortable acting with ethics and integrity
2= I have limited experience or require assistance to act with ethics and integrity
3= I can act with ethics and integrity
4= I can act with ethics and integrity and help others improve their ability to act with ethics and integrity
04
AEI: Explain your rating by providing specific and relevant examples in the box below.
05
DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.
1= I have no experience and/or am uncomfortable demonstrating accountability
2= I have limited experience or require assistance to demonstrate accountability
3= I can demonstrate accountability
4= I can demonstrate accountability and help others improve their ability to demonstrate accountability
06
DA: Explain your rating by providing specific and relevant examples in the box below.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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