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ADMINISTRATIVE ASSISTANT 4 (Assistant to Facility Assistant Director)

Louisiana Department of State Civil Service • Monroe, LA • 20h ago

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ADMINISTRATIVE ASSISTANT 4 (Assistant to Facility Assistant Director)

Salary

$2,732.00 - $4,682.00 Monthly

Location

Monroe, LA

Job Type

Classified

Job Number

403SCY-211234-GOL

Department

Office of Juvenile Justice

Opening Date

07/29/2025

Closing Date

8/3/2025 11:59 PM Central

Description

Benefits

Questions

About this Job

Office of Juvenile Justice

Swanson Center for Youth at Monroe

4701 South Grand St, Monroe, LA 71202

https://ojj.la.gov/location/swanson-center-for-youth-monroe

The Office of Juvenile Justice (OJJ) serves youth who have been adjudicated delinquent or Families in Need of Services (FINS). We are responsible for youth assigned to our care by the court system, either for supervision or custody in residential placement or secure care. OJJ also provides services to youth under the local court.

Our Mission

The Office of Juvenile Justice protects the public by providing safe and

effective individualized services to youth, who will become productive,

law-abiding citizens.

Our Vision

OJJ is a quality system of care which embraces partnerships with families,

communities and stakeholders to assist youth in redirecting their lives

toward responsible citizenship.

Guiding Principles

Honesty - To be honest; do everything with integrity.

Achievement - To be outcome-oriented in achieving results consistent with our mission.

Versatility - To value, promote and support diversity and cultural competence.

Ethical - To be ethical; to do the right thing, both legally and morally.

Focused - To be focused on empowering people to succeed.

Accountable - To be accountable for the effective and efficient management of resources.

Informed - To be informed and guided in our decisions by appropriate and valid data.

Team players - To be an effective and efficient team of professionals.

Harmonious - To be inclusive - involve all parties, both external and internal, who need to be part of the

process.

HAVE FAITH: Together we help change lives.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:

Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.

Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions.

Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training.

Making Accurate Judgments:The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

Managing Projects:The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.

Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

Thinking Critically: The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.

Working with Financial Information:The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization.

Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Three years of experience or training in clerical work.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168030) .

Job Duties and Other Information

Job Duties:

This position reports directly to the Youth Facility Assistant Director.

Assistant Director Operations/Support

Answering, directing, and screening telephone calls

Processing routine paperwork

Operating various office equipment such as copiers, printers, etc.

Preparing and entering 156Bs (purchase orders)

Completing paperwork to properly code and track expenses

Position-Specific Details:

Work Location: This vacancy is located at the Swanson Center for Youth in Monroe, Louisiana.

Appointment Type: Probational, Promotional, or Job Appointment

Career Progression: This position does not participate in a Career Progression Group.

How To Apply:

T he Office of Juvenile Justice will receive a list of eligible applicants ONLY from the people who respond to this posting.

No Civil Service test score or assessment is required to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not beaccepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For further information about this vacancy contact:

Garilyn London

OJJ/ Human Resources

Garilyn.London@LA.gov

In the supplemental questions section, applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.

The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide (http://www.laworks.net/Downloads/LRS/EmploymentResourceGuide_2018.pdf) .

If you are contacted for an interview, please let us know at that time if you will need special accommodations.

NOTE: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License and clear a background check.

This agency participates in the E-Verify system for verification of citizenship and employment authorization.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave- Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave - State employees receive the following paid holidays each year:

New Year's Day

Martin Luther King, Jr. Day,

Mardi Gras,

Good Friday,

Memorial Day,

Independence Day,

Labor Day,

Veteran's Day,

Thanksgiving Day and Christmas Day.

*** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system

Teacher's Retirement System of Louisiana (www.trsl.org),

Louisiana School Employees Retirement System (www.lsers.net), among others

Are you a current classified employee of the Office of Juvenile Justice serving with permanent status?

Yes

Are you currently under indictment for a felony charge or have you ever been on probation or sentenced to jail/prison as a result of a felony conviction or guilty plea to a felony charge?

Yes

If 'YES', give the law enforcement authority (city police, sheriff, FBI, etc.), the offense, place and disposition of case. If 'NO', enter N/A.

Have you been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt, or implied threats of force, or coercion, or where the victim did not consent or was unable to consent or refuse?

Yes

If so, when? If "NO", enter N/A.

Have you ever been civilly or administratively adjudicated to have engaged in any sexual activity in the community or confinement setting?

Yes

If so, when? If "NO", enter N/A.

Have you ever engaged in sexual abuse in a prison, jail, lockup, community confinement facility or juvenile facility or any other facility @type (as defined in 42 U.S.C 1997)?

Yes

If so, when? If "NO", enter N/A.

If you have previous employment in a community confinement center, jail, lockup or prison, the Prison Rape Elimination Act (PREA) requires Office of Juvenile Justice Human Resources to contact those employers prior to hiring any applicant for information on substantiated allegations of sexual abuse or any resignation during a pending investigation of an allegation of sexual abuse. Do you authorize the Office of Juvenile Justice, to contact any of your prior employers, whether listed on your employment application or not, to ascertain information required by the Prison Rape Elimination Act, Part 115 of Title 28 of the Code of Federal Regulations? I understand that prior to any offer of employment by the Office of Juvenile Justice that such information must be obtained. IMPORTANT: I also understand that if I do not authorize such contact, I will not be eligible for employment with the Office of Juvenile Justice. Should I be appointed from this announcement, I also understand that this authorization will remain valid for the duration of my employment with the Office of Juvenile Justice. Questions should be directed to Human Resources as noted in the Supplemental Information section of this job posting.

Yes, I understand. You may contact my employers, past or present.

No. Do not contact my employers, past or present.

Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

I have no experience and/or am uncomfortable accepting direction

I have limited experience or require assistance to accept direction

I can accept direction

I can accept directions and help others improve their ability to accept direction