(Auraria) Records Clerk
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(Auraria) Records Clerk
Salary
$50,000.00 - $55,000.00 Annually
Location
Denver, CO
Job Type
Full Time
Job Number
AHEC-4291-07.2025
Department
Auraria Higher Education Center
Division
Police & Transportation Services Division
Opening Date
07/29/2025
Closing Date
8/15/2025 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
Auraria Campus
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
Nicole Yanez at nicole.yanez@ahec.edu
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
Who we are:
Do you value creating exemplary service, sustainability, activated partnerships, and vibrant environments for future generations? If so, we want you on our team!
Check out this video to learn all about our Campus Police! (https://drive.google.com/file/d/1eFK4M7AyuM9xG7DoPAeykM9S5EPhsyae/view)
Auraria Campus is more than just a place of learning-it's a vibrant community where history, culture, education, and urban life intersect. At the Auraria Campus Police Department (ACPD), we are dedicated to making a meaningful difference in the lives of students, faculty, staff, and the campus community. Through community policing, we emphasize proactive problem solving empowering our officers to engage with our community, build relationships, and make a positive impact. Our outreach initiatives, such as hosting engagement sessions with students, the annual ACPD-sponsored petting zoo, BBQ with a Badge, and Cocoa with a Cop, reflect our commitment to fostering a safe, inclusive, and vibrant campus environment. As an ACPD officer, you will have the opportunity to interact with over 43,000 people on campus and be a valued part of our community with a positive work/life balance in a law enforcement career that is unique and fulfilling. We also have an established wellness program to ensure our staff stay healthy in both mind and body.
Welcome to the Auraria Campus
Located in the Platte River Valley in downtown Denver, the Campus serves over 39,000 students and approximately 5,000 faculty and staff from the Community College of Denver, Metropolitan State University of Denver, and the University of Colorado Denver. Learn more about us HERE (https://aurariacampus.edu/) !
Why Join Us?
Auraria Campus employees enjoy an excellent benefits package including a variety of tuition benefits, Public Service Loan Forgiveness Program (PILF), paid vacation, holidays, and sick leave, multiple medical, dental, and vision plans, discounted RTD Eco-Pass, BenefitHub, and an outstanding Colorado PERA retirement plan. Learn more about our benefits:Benefits Package (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)
Description of Job
Job Summary:
This position is responsible for processing records requests, and for the storage, management, and all records held by the Auraria Campus Police Department. This position may also support the Clery Compliance Manager.
Essential Job Functions: Data Management & Retention
Provide assistance with administration and overall maintenance of the Records Management System and body worn camera (BWC) footage storage system.
Assist personnel in using and navigating the BWC and Records Management System software.
Review and redact police records and various forms of digital evidence to ensure the release is in compliance with federal, state, and local statutes and established policies and procedures.
Assist with routine functionality audits, ensuring video evidence is uploaded correctly, and policies and procedures related police records and digital evidence are followed.
Assist Records Manager to ensure that records retention tables are adhered to.
Provide assistance with on-call support and on-site visits as required.
Assists the Records Manager in data entry, records management and compliance with required crime reporting systems (CCIC/NCIC, NIBRS)
Records System Management and Technical Support
Assists end-users with troubleshooting basic technical equipment issues.
Assist with coordinating Information Technology staff regarding system related issues.
Patrol Staff On-Boarding and On-Going Training
Assist with research and design of departmental training programs and conduct training programs related to the preservation of records and digital media by serving as instructor or facilitator.
Program Policy & Procedures / Clery Compliance
Assist with developing policies related records, reports, and other documentation in compliance with Federal and State Law.
Coordinate with ACPD Records Manager to assess and collect proper fees for records requests.
Assist the Records Manager and Clery Compliance functions in the absence of the Records Manager.
All other duties as assigned.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Qualifications:
High School Diploma or GED
Applicant must beat least 18 yearsof age
No felony convictions that would preclude access to law enforcement databases
Ability to pass a criminal background check
Provide full responses to all required supplemental questions. Your answers will be used as part of the application screening.
Preferred Qualifications:
Experience working in a Police Records Department
Experience with AXON BWC systems
Experience with RMS/CAD systems
Previous knowledge of NIBRS/CJIS data requirements and entry
Conditions of Employment:
This position requires pre-employment background and credit investigation (personal and employment history). Applicants must submit to complete a background investigation that will include a personal and employment background check along with Personal History Questionnaire forms for various security clearances including Colorado Crime Information (CCIC) and National Crime Information Center (NCIC) security clearance. This investigation will include a polygraph interview, fingerprint check and drug screen.
Supplemental Information
Colorado Partnership for Quality Jobs and Services Act information:
After careful review of this position and the duties that it performs, it has been designated in accordance with the Colorado Partnership for Quality Jobs and Services Act as a "Not Covered" position, it does not fall in the category of employees that are eligible for representation by COWINS, also known as the union. To learn more about this designation please visit this link: http://coloradowins.org/
Applicant Checklist & Minimum Qualifications:
E-mail Address:
All correspondence regarding your status in the selection/examination process will be conducted by email.
Applicant Checklist:
We request that you include the following in your application:
Resume detailing a summary of work history
Applications submitted will be reviewed and given consideration.
Minimum Qualifications
Your application as submitted is used to determine if you meet Minimum Qualifications. Please read the Minimum Qualifications and ensure that information in your application "draw correlations" to the Minimum Qualifications. Human Resources Analysts will not infer that you meet the Minimum Qualifications if information isn't detailed in your application.
Years of experience will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more than 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be pro-rated (30 hrs/wk=0.75 FTE=9 mos credit; 20 hrs/wk=0.5 FTE=6 mos credit; 10 hrs/wk=0.25 FTE=3 mos credit.)
Commitment to Equity, Diversity, and Inclusion: The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Auraria Campus is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Nicole Yanez atnicole.yanez@ahec.edu
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
I understand that any falsifications of this section or omission of information may result in my disqualification or termination from the Auraria Campus Police Department.
Yes
No
02
Have you ever been given a criminal summons (excluding minor traffic citations), or arrested for any reason?
Yes
No
03
If you have ever been given a criminal summons (excluding minor traffic citations), please explain in the text box below.
04
Have you used any illicit or illegal substance(s) within the past 3 years?
Yes
No
05
How often have you used marijuana within the past 12 months?
I have not used marijuana within the past 12 months
Weekly or more. I have used marijuana weekly or more within the past 12 months.
Monthly or more. I have used marijuana monthly or more within the past 12 months
Every three months or more. I have used marijuana every three months or more within the past 12 months
06
Have you had any alcohol offenses in the last three years?
Yes
No
07
Have you ever been convicted of (or received a deferred judgement) for any crime?
Yes
No
08
If you have ever been convicted of or received a deferred judgement for any crime, please explain in the text box below:
09
If you have been terminated or were asked to resign in lieu of termination, please explain in the text below:
10
Have you been terminated for cause or resigned in lieu of termination within the past 12 months?
Yes
No
11
Have you received citations totaling more than 6 points against your driver's license within the last 12 months?
Yes
No
12
Have you received citations totaling more than 12 points against your driver's license within the last 2 years?
Yes
No
13
I acknowledge that any offer of employment is contingent on a review of my Auraria Personal History Questionnaire (PHQ). NOTE: The group of candidates in final consideration will be asked to complete a PHQ prior to an offer of employment being tendered.
Yes
No
14
I acknowledge that this position involves access to sensitive law enforcement records, digital evidence, and secure data systems. I understand that, as part of the hiring process, a comprehensive background check will be conducted, which may include a review of my criminal history and credit standing to ensure compliance with security and confidentiality standards.
Yes
No
15
Do you have a valid Colorado driver's license?
Yes
No
16
I have earned a High School Diploma or GED.
Yes
No
17
I am 18 years old or older.
Yes
No
18
Describe your experience working with records management systems or digital evidence platforms.
19
Have you ever reviewed or redacted sensitive records or digital evidence? If so, what guidelines or laws did you follow?
20
What experience do you have with troubleshooting technical issued related to software or equipment?
21
Have you worked with law enforcement data systems such as CCIS/NCIS or NIBRS? Please describe your role.
22
Rules of Conduct and Ethical Principles: By submitting this application, applicant acknowledges that the holding of State employment is a public trust and that State employees shall carry out their duties for the benefit of the people of the State of Colorado. § 24-18-103(1), C.R.S. Applicant warrants that they have read and understand the rules of conduct and the ethical principles for State employees as set forth in §§ 24-18-104, 24-18-105, 24-18-108, and 24-18-201, C.R.S. Here is the link for the Colorado Revised Statutes: https://leg.colorado.gov/agencies/office-legislative-legal-services/colorado-revised-statutes. Conflict of Interest: A conflict of interest occurs when an individual or organization has a conflict between competing interests. By submitting this application, applicant hereby discloses the following personal or professional interests, obligations, commitments, or relationships (either personal or professional) that could create the perception of conflicts of interest with their duties at Auraria Campus:
Required Question
Employer
State of Colorado
Address
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Website
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