Job Title: Operations and Finance Manager
PVN ID: LA-2507-006934
Category: Administrative Services
Location: LAGUARDIA C. C.
Job Description
General Description
The division of Adult and Continuing Education is seeking to hire an Operations and Finance Manager to support the departments of Workforce Development and the Career and Professional Programs (CAPP) at LaGuardia Community College. The division works collaboratively to prepare New Yorkers to begin and advance their careers through a variety of certificate education and training programs. Both departments offer a wide range of non-credit courses and certificate programs designed to help individuals gain practical skills, industry-recognized credentials, and professional advancement across sectors such as healthcare, technology, construction, business, and more.
The Operations and Finance Manager will report to the Executive Officer and work closely with the Senior Director of Finance, in the Office of the Vice President of Adult and Continuing Education. The Operations and Finance Manager will also coordinate closely with program directors and managers across both the Workforce Development and CAPP departments. The Operations and Finance Manager plays a critical role in the effective functioning of these programs. The Operations and Finance Manager tracks revenue and spending, manages budgets and accounts, facilitates and processes hiring and purchasing, develops and improves operational processes, provides guidance and training to staff on operational procedures, and liaises with IT, Facilities, Grants, and many other campus departments to address key office needs.
LaGuardia Community College
Founded in 1971 in Long Island City, Queens, LaGuardia Community College is one of seven community colleges of the City University of New York (CUNY). LaGuardia offers more than sixty associate degree programs and more than fifty workforce training, ESOL, GED, and pre-college programs. In 2023, LaGuardia served approximately 24,000 students. More than one-third of LaGuardia's degree-seeking students are born outside the United States; they come from 136 countries and speak 43 heritage languages. Sixty percent are first-generation college students.
Virtually all LaGuardia students are ethnic minorities (89 percent), 58 percent are women, 27 percent are over the age of 25. Forty-six percent of associate degree students are Hispanic. Upon graduation most students transfer to four-year colleges, typically in CUNY, to complete their baccalaureate degrees. Graduates of career programs such as Nursing, Computer Technology, and Veterinary Technology enter the workforce. LaGuardia ranked fifth among U.S. community colleges in economic mobility - moving low-income students into the middle class and beyond - in studies by Stanford University (2017) and the Brookings Institution (2020).
Other Duties
Develop, monitor, and forecast budgets for grants, contracts, tuition, and cost centers across Workforce Development and CAPP programs; perform variance analyses and recommend adjustments as needed.
Track revenue and spending for all program accounts, ensuring compliance with sponsor, CUNY, and Research Foundation of CUNY (RF) requirements.
Prepare and submit accurate financial reports, sponsor invoices, and performance-based draw-downs; quarterly dashboard showing encumbrances, and KPIs; ensure timely collection of revenues and correct account posting.
Maintain audit-ready documentation, including invoices, payroll allocations, expense reports, and robust internal controls.
Support new grant proposals by building compliant budgets, narratives, and required attachments in collaboration with programs, Grants office and ACE finance staff as needed.
Track grant deliverables, performance metrics, and reporting deadlines; coordinate interim and final narrative and financial reports.
Liaise with funders, sponsors, Grants Office, RF Legal and other departments as needed, to execute contracts, request budget modifications, and secure forward funding or guarantees as needed.
Submit contracts and required paperwork to Grants Office, ACE Finance, and RF; track progress through execution and follow up to ensure timely approval.
Prepare and track all purchasing, contracting, stipend, and personnel actions for tuition-based, grant-funded, contract-training, and Foundation initiatives.
Troubleshoot and address HR, procurement, onboarding, and purchasing processes by collaborating with internal and external stakeholders.
Maintain comprehensive transaction logs, reconciliations, and supporting documentation for all fiscal and operational activities.
Design, document, and continuously improve standard operating procedures (SOPs) for onboarding, inventory, records management, and other core workflows; update and maintain the department operations manuals.
Train staff on operational processes and SOPs; provide follow-up coaching to ensure consistent adoption and integration of processes.
Coordinate onboarding of new staff and maintenance support in terms of workspace, including procurement of office keys, computers, telephones, desks, and system access collaborating with IT, ACE Finance, Telephone Services, Facilities and any other department as needed.
Develop and maintain strong collaborative relationships with program directors, managers, and college offices (Grants, ACE Finance, HR, Procurement, IT, Facilities, Research Foundation, LaGuardia Foundation).
Provide training and guidance to staff on operational and fiscal processes; support integration and continuous improvement of department systems files.
Perform other related duties as assigned to support the effective functioning of Workforce Development and CAPP programs.
Appointments are subject to the availability of funding and satisfactory performance. This is an in-person position with the option of some remote work.
Qualifications
Required Qualifications:
Bachelor's degree and 3 - 5 years related experience in Finance, Public Administration, Grants management, Non-Profit
Proficiency with Excel and electronic databases, budget management, and record-keeping systems
Preferred Qualifications:
Experience communicating and coordinating with multiple and diverse stakeholders
Ability to develop and manage effective tracking and monitoring systems
Strong time management and organizational skills
Respectful and professional communication under pressure
Excellent customer service and interpersonal communication skills
Strong attention to detail
Robust problem-solving skills
Passion for workforce development and public service
Results-oriented and flexible team player
Desire to learn and grow
Experience within CUNY or other large public higher-education systems
Experience with grants management and communications with funders
Knowledge and understanding of common @types of government and private funder contracts and budgets
RFCUNY Benefits RFCUNY Employee Benefits and Accruals
About the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY's research and sponsored programs. RFCUNY's services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society's most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY's research and sponsored programs.
Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.
Key Features
Department VP Office of Adult & Continuing Educatio
Status Full Time
Annual Salary Range $70,000.00 - $90,000.00
Closing Date Sep 23, 2025 (Or Until Filled)
Bargaining Unit No
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