Administrative Assistant

MEDICAREMD.COM • American Fork, UT • 19h ago

This position is a hybrid position located in American Fork, UT.

Job Summary

This role provides administrative support to Senior Management and is responsible for administrative functions including (but not limited to) answering incoming calls, scheduling and preparation of meetings, scheduling of domestic and international travel, maintenance of calendar, sorting and prioritization of e-mail.

What You Will Do

Performs administrative functions including phone/e-mail monitoring and prioritization, supply ordering; filing/organizing, etc.

Facilitates both domestic and international travel arrangements, prepares itineraries, and processes travel expense reports

Maintains a calendar and arranges multi-party meetings, both in person and video calls

Prepares, organizes and generates reports as needed

Interacts with Executive Management Committee and other Executive Assistants

Composes correspondence and prepares letters, memoranda, reports and spreadsheets

Prepares presentations,agendas and related materials, copying, collating and set-up

Notes commitments made by executives during meetings and arranges for staff implementation

Participates in special projects and performs other duties as required

Work with the Administrative team to prepare and execute company events as needed

Prioritizes tasks and projects based on urgency and importance, ensuring deadlines are met

Followsup on action items and commitments made, tracking progress and providing regular updates

In addition to the essential duties and responsibilities listed above, all positions are also responsible for:

Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work-related tasks in a manner that is in compliance with all Company policies and procedures including Worldwide Business Standards

Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments

Handle sensitive information with the utmost confidentiality and discretion

Maintains a high level of professionalism and integrity in all interactions and communications

Travel/Physical Demands

Travel typically less than 10%

Office environment with no special physical demands required

Qualifications

What You Will Have

6+ years of experience as an executive or administrative assistant to senior or executive level management/leadership

Must be fluent in Microsoft Suite

Demonstrates a commitment to delivering work that is both prompt and precise

Interpersonal skills and ability to communicate effectively with others at all levels of the Company with professionalism

Excellent organization skills and demonstrated ability to multi-task

Detail-oriented and consistently ensures timely follow-up on all tasks

Ability to work independently with little or no supervision or guidance

Excellent judgment and problem-solving abilities

Ability to utilize discretion and maintain confidentiality

Flexibility to take care of needed urgent items outside of office hours, if needed

What you get as a Henry Schein One Employee

A great place to work with fantastic people

A career in the healthcare technology industry, with the ability to grow and realize your full potential

Competitive compensation

Excellent benefits package - Medical, Dental and Vision Coverage, 401K Plan... For full info follow application link.

Henry Schein, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry , disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.

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