Executive Administrative Assistant

C&W Services • Costa Mesa, CA • 1d ago

Job Title

Job Description Summary

Opportunity for an enthusiastic, project-oriented professional who is interested in making a difference in the future of our company. This individual will be responsible to support two C&W Services Executive Committee members.

This individual will require strong interpersonal skills, attention to detail, and the ability to work independently and efficiently. Additionally, this individual should be an agile and creative problem solver, as no two days will be the same.

This unique role will require someone with the ability to work in highly sensitive executive environments and demonstrate confidentiality, discretion, and ability to resolve complex situations efficiently.

Job Description

Responsibilities

Arrange internal meetings, external engagements, conference calls, and conference rooms in collaboration with other executive administration support.

Inbox management and handling of correspondence.

Maintenance of accurate filing systems including Outlook, OneDrive, and SharePoint.

Coordination and prioritization of a heavy meeting schedule (~80-100 meetings and requests per month).

Arranging domestic and international travel plans & itineraries.

Maintain a high level of awareness of matters coming into and out of the President's/SVP's office to effectively respond to inquiries and exercise sound judgement on the manner of response.

Draft and send corporate communications on behalf of executives & their teams.

Ownership to follow through on actions.

Process and manage Workday Approvals.

Process monthly expenses, approvals, and invoices; obtain receipts, if necessary.

Screen telephone calls and provide appropriate responses in the absence of the executives.

Heavy coordination on the planning and prioritization of actions for the President and SVP, in collaboration with other team members, to allow focus on big ticket items.

Creation/editing of presentation materials including decks, speaker notes and agendas; take minutes for meetings.

Manage technology matters on behalf of executive.

General ad hoc duties as required.

Background & Experience:

Experience in administrative roles, with demonstrated ability to work in a fast paced, fluid, and dynamic work environment.

Demonstrate suitable confidence, experience, and maturity to interface with senior executives and customers.

Minimum of 5 years supporting a senior executive.

Experience with project management.

Experience with budget management.

Experience planning and coordinating executive-level events, offsites, team meetings, or client engagements.

Qualifications & Technical Skills:

Strong interpersonal skills; excellent at and eager to collaborate with many different people and groups.

Ability to research and learn new skills independently.

Strong written and verbal communication skills.

Expertise in Microsoft Outlook.

Intermediate to advanced experience with MS Office: PowerPoint, Word, Excel.

Proficient with OneDrive and SharePoint.

Ability to multi-task and meet deadlines for multiple projects.

High level of commitment and results-driven.

Comfortable working across multiple time zones.

Highly organized and detail-oriented.

Ability to prioritize, work unsupervised and manage a varied workload.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job @type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $89,250.00 - $105,000.00

C&W Services is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any @type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com . Please refer to the job title and job location when you contact us.

INCO: "C&W Services"

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