Administrative Secretary III

Cleveland Clinic • Weston, FL • 1d ago

Join Cleveland Clinic Weston Hospital's team of caregivers that remain on the leading edge of technology and education, all while consistently providing patient-centered healthcare. As part of Cleveland Clinic's Florida region, Weston Hospital is recognized as one of the top hospitals in the Miami-Fort Lauderdale and Florida regions. Here, you will receive endless support and appreciation while building a rewarding career with one of the most respected healthcare organizations in the world.

The Administrative Secretary III will greet patients - answer questions and redirect if needed, prepare charts, communicate with nurses and managers, and assist with projects. This role involves collaborating with a large number of people, including doctors, fellows, residents, and other Cleveland Clinic staff members. The ideal candidate for this role can work well in a team environment.

A caregiver in this position works 7:30am-4:00pm or 8:30am-5:00pm.

A caregiver who excels in this role will:

Perform general clerical duties on a daily basis such as filing, and other specific duties.

Maintain a file for charts received for patients scheduled for surgery according to date to prevent loss in the event of a change or rescheduling.

Prepare charts by placing required lab work, EKG, Chest X-ray, and history and physical on correct patient charts, assuring that all copies are legible and within the required time frame.

Notify the charge nurse immediately if unable to complete.

Prepare charts according to procedure, ensuring appropriate paperwork is available for admitting nurse (Radiology, OR).

Deliver completed, stamped charts, along with patient's old records to ACU (ambulatory care unit).

Serve as liaison between physician's offices, inpatient units, ancillary departments, and other services to ensure coordination in the delivery of patient care.

Distribute pre-admission sheets to pre-admission clerk in agreed upon time frame.

Assess and organizes workload to determine the order of priority, to expedite the processing of the preop data.

Coordinate and schedules outpatient transfusions and infusions.

Participate in quality improvement activities to improve the flow of patients and required documents.

Maintain an orderly, clean, well-stocked office area, reordering supplies on appropriate order days.

Prepare and arrange charts with proper forms for each patient @type.

Make necessary phone calls to ensure the availability of chart requirements for the surgical procedure.

Gather data to complete monthly statistical report for Pain Management Department.

Notify the admitting department of changes in patient admission status, cancellations, and invasive procedures.

Other duties as assigned.

Minimum qualifications for the ideal future caregiver include:

High School diploma or equivalent

1 year of hospital setting experience or equivalent

Typing and basic computer skills

Preferred qualifications for the ideal future caregiver include:

Spanish speaking

Epic experience

Our caregivers continue to create the best outcomes for our patients across each of our facilities. Click the link and see how we're dedicated to providing what matters most to you: https://jobs.clevelandclinic.org/benefits-2/

Physical Requirements:

Ability to perform work in a stationary position for extended periods

Ability to operate a computer and other office equipment

Ability to travel throughout the hospital system

Ability to communicate and exchange accurate information

In some locations, ability to move up to 20 pounds

Personal Protective Equipment:

Follows Standard Precautions using personal protective equipment as required for procedures.

Pay Range

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