NY HELP Yes
Agency Insurance Fund, State
Title Administrative Assistant 1/Trainee 1/Trainee 2 (NY HELPS)
Occupational Category Clerical, Secretarial, Office Aide
Salary Grade 11
Bargaining Unit ASU - Administrative Services Unit (CSEA)
Salary Range From $44391 to $61447 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? Yes
County Suffolk
Street Address 8 Corporate Center Drive
City Melville
State NY
Zip Code 11747
Duties Description Responsibilities include, but are not limited to:- Collect pertinent data through various means such as interviews, phone calls and e-mails- Compile and track information and prepare reports regarding NYS claims data- Ensure the efficient operation of the segment by performing a wide range of administrative tasks related to correspondence, files, and calendar management; work coordination; customer service; fielding of questions and information gathering- Under close supervision, establish office procedures; design filing systems; implement policies and procedures; maintain efficient workflow; resolve day-to-day operational problems; respond to phone calls; sort mail; organize, expedite and follow up on projects; and coordinate information flow by acting as liaison among staff, other employees and the public- Provide technical assistance to program managers in implementing new or revised administrative processes- Other duties may be assigned based on department needs
Minimum Qualifications For Appointment to Administrative Assistant Trainee 1 (SG 8):- Reachable on current Civil Service eligible list for this title; OR- One year of permanent, competitive class service in a title eligible for transfer* under Section 70.1 of the Civil Service Law. Titles eligible for transfer include but are not limited to: Legal Assnt Trainee 1, Motor Vehicle Representative 1, Office Assnt 1, Tax Compliance Rep 1 OR;- Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. ** To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training course at Trainee 1, you will automatically advance to Trainee 2.For Appointment to Administrative Assistant 1 (SG 11):- Reachable on current Civil Service eligible list for this title; OR- One year of permanent, competitive class service in a title eligible for transfer under Section 70.1 of the Civil Service Law. Titles eligible for transfer include but are not limited to: Business Services Center Representative 1, Call Center Representative 1, Motor Vehicle Representative 1, Office Assistant 2 (including all parenthetic), OR;- Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration, OR;- An associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology.Please be advised that the New York State Insurance Fund (NYSIF) does not offer sponsorship for employment visas to employees or potential employees. Candidates sponsored for employment by an organization should be aware of their sponsorship status and the relevant expiration date(s) of that sponsorship before applying to this position. NYSIF is not currently enrolled in eVerify, which is a requirement for certain @types of employment verifications.
Additional Comments Please note:- The salary range shown includes location pay. - Applicants who are eligible via 70.1 transfer, to transfer to the journey level title, additional requirements such as successful completion of CSEA coursework may be required.For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.Fringe Benefits: - Competitive Compensation.- Future Career Growth Potential. - Open and Supportive Team-Based Environment.- Plentiful Vacation, Personal, and Sick Leave Accruals. - Paid State and Federal Holidays.- Full Medical, Vision, and Dental. - Retirement Options. - Public Student Loan Forgiveness (PSLF).- Possibility of Telecommuting, Flextime, and Alternative Work Schedules.NY HELPS Program:This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.NYSIF Commitment to Diversity, Equity, and InclusionThe New York State Insurance Fund (NYSIF) prioritizes and champions diversity, equity, and inclusion (DEI) throughout our agency. NYSIF provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability, veteran status, or any other protected category under federal, state, and local law. We believe that embracing our differences brings richness, new ideas and experiences to NYSIF, which energizes a creative and innovative work environment. We strive to foster a workplace where diverse individuals are able to participate fully in the decision-making process and have ample opportunity for advancement. We are committed to investing the necessary resources and attention to improving the engagement, retention, and promotion of the extraordinary talent we have.Executive Order 31 commits New York State government to becoming a model employer for people with disabilities, increasing the participation of people with disabilities in state service and ensuring equal access to opportunities. NYSIF is proud to utilize best practices to recruit, hire, retain, and promote career advancement of individuals with disabilities. This includes special focus on current and prospective employees with the most significant disabilities, such as the use of supported employment, individual placement with support services, customized employment, the civil service sections 55/b and 55/c programs, internships, and job shadowing. If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please send an email to NYSIF's Reasonable Accommodations mailbox at ra@nysif.com.
Some positions may require additional credentials or a background check to verify your identity.
Name Ana Luiza Gorman
Telephone
Fax (518) 437-1618
Email Address hr@nysif.com
Address
Street 15 Computer Drive West
City Albany
State NY
Zip Code 12205
Notes on Applying Please submit application materials to hr@nysif.com, referencing the Vacancy ID# in your subject line.
